Municipality of Highlands East Dry vs. Wet Weather Flow Assessment RFP-10-2026 (2026)
Municipality of Highlands EastCity · Wilberforce, ON- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Patrick Thompson
- (613) 339-2442 ext 1
The 30-second brief
The Municipality of Highlands East is seeking proposals from qualified consultants for a comprehensive dry vs. wet weather flow assessment of the wastewater collection system for Cardiff Sewage Works. The scope includes data collection and review, flow monitoring, data analysis, system assessment, and recommendations and reporting to differentiate dry weather flows from wet contributions and reduce I&I hotspots. The project involves analyzing data from a ten-year period and submitting the final assessment by March 1, 2027. Proposals must be received by 12:00 p.m. on September 25, 2026. A questions deadline is set for September 18, 2026. Evaluation criteria include proposed work plan (40 pts), experience and qualifications (20 pts), quality and completeness (10 pts), and financial proposal (30 pts).
Accurate identification of key inflow and infiltration (I&I) hotspots across the system, Establishment of baseline dry weather flow data for all monitored catchments, Quantification of wet weather flow contributions and peak flow rates, Clear visualization of flow variations via hydrographs, Assessment of system capacity during storm events and recognition of critical limitations, Detection of areas vulnerable to overflows, Surcharging, Or other operational failures, Data-driven prioritization of infrastructure upgrades and maintenance efforts, Recommended corrective actions including lining, Sealing, Or redirecting stormwater inputs, Consolidated report providing technical methodology, Analytical findings, And next steps, Improved long-term planning and investment decisions for system resilience and compliance
Proposed Work Plan (40), Experience and Qualifications (20), Quality and Completeness of Proposal (10), Financial Proposal (30)
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Summary
The Municipality of Highlands East is seeking proposals from qualified consultants for a comprehensive dry vs. wet weather flow assessment of the wastewater collection system for Cardiff Sewage Works.
The scope includes data collection and review, flow monitoring, data analysis, system assessment, and recommendations and reporting to differentiate dry weather flows from wet contributions and reduce I&I hotspots. The project involves analyzing data from a ten-year period and submitting the final assessment by March 1, 2027. Proposals must be received by 12:00 p.m. on September 25, 2026. A questions deadline is set for September 18, 2026. Evaluation criteria include proposed work plan (40 pts), experience and qualifications (20 pts), quality and completeness (10 pts), and financial proposal (30 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Accurate identification of key inflow and infiltration (I&I) hotspots across the system, Establishment of baseline dry weather flow data for all monitored catchments, Quantification of wet weather flow contributions and peak flow rates, Clear visualization of flow variations via hydrographs, Assessment of system capacity during storm events and recognition of critical limitations, Detection of areas vulnerable to overflows, Surcharging, Or other operational failures, Data-driven prioritization of infrastructure upgrades and maintenance efforts, Recommended corrective actions including lining, Sealing, Or redirecting stormwater inputs, Consolidated report providing technical methodology, Analytical findings, And next steps, Improved long-term planning and investment decisions for system resilience and compliance
REQUIRED ATTACHMENTS
Form of Proposal, Addenda
- Submit to
- Municipality of Highlands East, 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0
- Scope location
- Wilberforce, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Highlands East?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Municipality of Highlands East, 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0. For questions, contact Patrick Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Highlands East in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Thompson at (613) 339-2442 ext 1. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Accurate identification of key inflow and infiltration (I&I) hotspots across the system, Establishment of baseline dry weather flow data for all monitored catchments, Quantification of wet weather flow contributions and peak flow rates, Clear visualization of flow variations via hydrographs, Assessm. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Work Plan (40), Experience and Qualifications (20), Quality and Completeness of Proposal (10), Financial Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Highlands East?
All active and historical solicitations from Municipality of Highlands East are tracked and searchable. As a city agency, Municipality of Highlands East regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal, Addenda. Review the full document from Municipality of Highlands East for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilberforce, ON. Review the full solicitation for detailed scope requirements.