Municipality of Highlands East Tree Clearing at Eel's Lake Landfill RFP 08-2026
Municipality of Highlands EastCity · Wilberforce, ON- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Primary contact
- Brittany McCaw
- (705) 448-2981 ext 429
The 30-second brief
The Municipality of Highlands East is inviting proposals from qualified professionals for RFP 08-2026 to clear cut all trees from a specified 1.9-acre area at the Eel's Lake Landfill Site for future expansion. The scope of work includes clearing brush, tree removal, skidding, piling, and cutting trees in designated areas, with all tree removal to be completed by October 30, 2026. Bidders are required to provide a project understanding, work schedule, and a detailed cost breakdown including hourly rates and anticipated person-hour requirements. A recommended site visit can be scheduled with the Operations Supervisor, Jonathan Scott. Proposals must be signed, sealed, and received by September 23, 2026, at 12:00pm local time. The successful bidder must provide proof of $5,000,000 general liability insurance and a valid WSIB Clearance Certificate.
Consultation with Operations Supervisor, Weekly progress reports, Complete tree felling and skidding by October 30 2026
Highest scoring mark based on municipal staff evaluation
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Summary
The Municipality of Highlands East is inviting proposals from qualified professionals for RFP 08-2026 to clear cut all trees from a specified 1.9-acre area at the Eel's Lake Landfill Site for future expansion.
The scope of work includes clearing brush, tree removal, skidding, piling, and cutting trees in designated areas, with all tree removal to be completed by October 30, 2026. Bidders are required to provide a project understanding, work schedule, and a detailed cost breakdown including hourly rates and anticipated person-hour requirements. A recommended site visit can be scheduled with the Operations Supervisor, Jonathan Scott. Proposals must be signed, sealed, and received by September 23, 2026, at 12:00pm local time. The successful bidder must provide proof of $5,000,000 general liability insurance and a valid WSIB Clearance Certificate.
EVALUATION CRITERIA
Highest scoring mark based on municipal staff evaluation
REQUIRED DELIVERABLES
3- Consultation with Operations Supervisor
- Weekly progress reports
- Complete tree felling and skidding by October 30 2026
REQUIRED ATTACHMENTS
3- Appendix B Request for Proposal Cover Sheet
- Proof of general liability insurance
- WSIB Clearance Certificate
REQUIRED STAFFING
person per hour requirements
- Submit to
- 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0
- Scope location
- Wilberforce, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Highlands East?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0. For questions, contact Brittany McCaw.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Highlands East in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittany McCaw at (705) 448-2981 ext 429. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: person per hour requirements. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Consultation with Operations Supervisor, Weekly progress reports, Complete tree felling and skidding by October 30 2026. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest scoring mark based on municipal staff evaluation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Highlands East?
All active and historical solicitations from Municipality of Highlands East are tracked and searchable. As a city agency, Municipality of Highlands East regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B Request for Proposal Cover Sheet, proof of general liability insurance, WSIB Clearance Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Municipality of Highlands East for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilberforce, ON. Review the full solicitation for detailed scope requirements.