Municipality of Highlands East Assessment of Wet Weather Flows Compared to Dry Weather Flows RFP-10-2026
Municipality of Highlands EastCity · Wilberforce, ON- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Patrick Thompson
- (613) 339-2442 ext 1
The 30-second brief
The Municipality of Highlands East is seeking proposals from qualified consultants for a comprehensive assessment of its wastewater collection system, specifically comparing wet weather flows to dry weather flows (RFP-10-2026). The scope includes data collection, review of system maps, implementation of a flow monitoring program with temporary meters and rain gauges, and identifying inflow and infiltration (I&I) hotspots within the Cardiff Sewage Works. The selected consultant will evaluate system capacity, identify areas prone to surcharging, and provide actionable recommendations for infrastructure upgrades. A final report and presentation to the Council are required by March 1, 2027. Proposals are due by September 25, 2026, at 12:00pm, with a questions deadline on September 18, 2026.
I&I hotspot identification, Baseline dry weather flow data, Wet weather flow quantification, Hydrographs, System capacity assessment, Prioritized infrastructure upgrades, Consolidated report
Proposed Work Plan (40 pts), Experience and Qualifications (20 pts), Quality and Completeness of Proposal (10 pts), Financial Proposal (30 pts)
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Summary
The Municipality of Highlands East is seeking proposals from qualified consultants for a comprehensive assessment of its wastewater collection system, specifically comparing wet weather flows to dry weather flows (RFP-10-2026).
The scope includes data collection, review of system maps, implementation of a flow monitoring program with temporary meters and rain gauges, and identifying inflow and infiltration (I&I) hotspots within the Cardiff Sewage Works. The selected consultant will evaluate system capacity, identify areas prone to surcharging, and provide actionable recommendations for infrastructure upgrades. A final report and presentation to the Council are required by March 1, 2027. Proposals are due by September 25, 2026, at 12:00pm, with a questions deadline on September 18, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- I&I hotspot identification
- Baseline dry weather flow data
- Wet weather flow quantification
- Hydrographs
- System capacity assessment
- Prioritized infrastructure upgrades
- Consolidated report
REQUIRED ATTACHMENTS
4- Form of Proposal
- Consultant Information
- Addenda Acknowledgement
- Financial Proposal
REQUIRED STAFFING
4- Submit to
- 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0
- Scope location
- Cardiff, Ontario
Questions about this RFP
How do I respond to this RFP from Municipality of Highlands East?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0. For questions, contact Patrick Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Highlands East in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Thompson at (613) 339-2442 ext 1. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Engagement partners, managers, supervisors, specialists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: I&I hotspot identification, Baseline dry weather flow data, Wet weather flow quantification, Hydrographs, System capacity assessment, Prioritized infrastructure upgrades, Consolidated report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Work Plan (40 pts), Experience and Qualifications (20 pts), Quality and Completeness of Proposal (10 pts), Financial Proposal (30 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Highlands East?
All active and historical solicitations from Municipality of Highlands East are tracked and searchable. As a city agency, Municipality of Highlands East regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal, Consultant Information, Addenda Acknowledgement, Financial Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Municipality of Highlands East for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cardiff, Ontario. Review the full solicitation for detailed scope requirements.