Merrimack County Cold Weather Shelter Program RFP20260814
Merrimack CountyCounty · Boscawen, NH- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Duration
- 6 months
- Primary contact
- Kara Coffey
- (603) 226-1921 ext 2111
The 30-second brief
Merrimack County is soliciting proposals for its Cold Weather Shelter Program (Solicitation: RFP20260814) to assist individuals experiencing homelessness during the winter months (approximately November 1st through April 30th). Selected agencies must provide emergency shelter, basic needs, and a safe, sanitary environment on a short-term or transitional basis. Requirements include operating a low-barrier facility with maintenance, security, and utilities, entering client data into the NH HMIS system, and referring clients to Regional Access Points. Eligible applicants must be registered nonprofits or local government entities serving Merrimack County residents with a minimum 5-member Board of Directors. The maximum award ceiling is $25,000.00 per organization. Applications are due by September 11, 2026, at 12:00 pm via the Jotform platform.
Monthly reports, HMIS data entry, Annual audits, Year-end report, Reimbursement requests with backup documentation
Problem Statement, Program Design/Implementation, Financial Need Explanation, Budget Detail and Narrative, Sustainability
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Summary
Merrimack County is soliciting proposals for its Cold Weather Shelter Program (Solicitation: RFP20260814) to assist individuals experiencing homelessness during the winter months (approximately November 1st through April 30th).
Selected agencies must provide emergency shelter, basic needs, and a safe, sanitary environment on a short-term or transitional basis. Requirements include operating a low-barrier facility with maintenance, security, and utilities, entering client data into the NH HMIS system, and referring clients to Regional Access Points. Eligible applicants must be registered nonprofits or local government entities serving Merrimack County residents with a minimum 5-member Board of Directors. The maximum award ceiling is $25,000.00 per organization. Applications are due by September 11, 2026, at 12:00 pm via the Jotform platform.
EVALUATION CRITERIA
5- Problem Statement
- Program Design/Implementation
- Financial Need Explanation
- Budget Detail and Narrative
- Sustainability
REQUIRED DELIVERABLES
5- Monthly reports
- HMIS data entry
- Annual audits
- Year-end report
- Reimbursement requests with backup documentation
REQUIRED ATTACHMENTS
4- Board of Directors list
- Agency Certifications Form
- Certificate of Authority Form
- Audited or Unaudited Financials
- Submit to
- Online via Jotform
- Scope location
- Merrimack County, NH
Questions about this RFP
How do I respond to this RFP from Merrimack County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Online via Jotform. For questions, contact Kara Coffey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Merrimack County in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kara Coffey at (603) 226-1921 ext 2111. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly reports, HMIS data entry, Annual audits, Year-end report, Reimbursement requests with backup documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Problem Statement, Program Design/Implementation, Financial Need Explanation, Budget Detail and Narrative, Sustainability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merrimack County?
All active and historical solicitations from Merrimack County are tracked and searchable. As a county agency, Merrimack County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Board of Directors list, Agency Certifications Form, Certificate of Authority Form, Audited or Unaudited Financials. Review the full document from Merrimack County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merrimack County, NH. Review the full solicitation for detailed scope requirements.