Loudoun County, Virginia Security Systems Design Installation and Maintenance Services - IFB RFQ 679887 (2025)
Loudoun CountyCounty · Leesburg, VA- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 20, 2025
- Contract term
- 1 year
- Primary contact
- Hassan Ouksaka
- (703) 777-5956
The 30-second brief
Loudoun County, Virginia is seeking an experienced, factory-authorized firm for the design, installation, programming, maintenance, repair, and support of security systems across County-owned and leased facilities. Covered systems include network-based access control systems (ACS), intrusion detection systems (IDS), and video surveillance systems (VSS), specifically utilizing platforms such as IDentiCard PremiSys, Hanwha Vision, and Geutebruck USA. The scope encompasses approximately 2,000+ cameras and 100 camera servers, card readers, panic/override switches, cabling, and battery backups. Bidders must demonstrate minimum qualifications including verifiable experience, certified technicians, and a Virginia DCJS Private Security Services Business License. Proposals are due by December 16, 2025, with an optional virtual pre-bid conference on November 25, 2025.
Total price for all sample tasks per Attachment #3
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Summary
Loudoun County, Virginia is seeking an experienced, factory-authorized firm for the design, installation, programming, maintenance, repair, and support of security systems across County-owned and leased facilities.
Covered systems include network-based access control systems (ACS), intrusion detection systems (IDS), and video surveillance systems (VSS), specifically utilizing platforms such as IDentiCard PremiSys, Hanwha Vision, and Geutebruck USA. The scope encompasses approximately 2,000+ cameras and 100 camera servers, card readers, panic/override switches, cabling, and battery backups. Bidders must demonstrate minimum qualifications including verifiable experience, certified technicians, and a Virginia DCJS Private Security Services Business License. Proposals are due by December 16, 2025, with an optional virtual pre-bid conference on November 25, 2025.
EVALUATION CRITERIA
Total price for all sample tasks per Attachment #3
REQUIRED ATTACHMENTS
8- W-9 Form
- Certificate of Insurance
- Proof of Authority to Transact Business in Virginia
- Bidder’s Minimum Qualifications Documentation
- Attachment #1 References
- Attachment #2 Pricing Page
- Attachment #3 Sample Tasks
- Signed Addenda
REQUIRED STAFFING
6- Submit to
- https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp
- Duration
- 72 months
- Scope location
- Leesburg, VA
- Reported agency
- Loudoun County, Virginia
Questions about this BID
How do I respond to this Bid from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp. For questions, contact Hassan Ouksaka.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hassan Ouksaka at (703) 777-5956. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Design / Engineering Services, Installation Technician, Service Technician Normal Hours, Service Technician Non-Normal Business Hours, Emergency Response Technician, Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total price for all sample tasks per Attachment #3" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, Proof of Authority to Transact Business in Virginia, Bidder’s Minimum Qualifications Documentation, Attachment #1 References, Attachment #2 Pricing Page, Attachment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, VA. Review the full solicitation for detailed scope requirements.
