County of Loudoun - Construction of General Government Office Building Phase I - IFB RFQ 684968 (2025)
Loudoun CountyCounty · Leesburg, VA- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Nov 19, 2025
- Contract term
- 3 years
- Primary contact
- Kristy D. Varda
- (571) 627-7441
The 30-second brief
The County of Loudoun seeks a qualified General Contractor for the Construction of the General Government Office Building - Phase I - Reissue, IFB RFQ 684968, located on Adoption Drive in Leesburg, Virginia. The project involves building a 3-story, 125,000 square foot (SF) office building striving for LEED Silver certification, along with site development, utilities, parking, road improvements, and pad-ready sites for future phases (ultimate full build-out of 425,000 SF across four phases). The building will house the Department of Building and Development, Planning and Zoning, Environmental Health Services, and the Office of Mapping and Geographic Information. Work includes sitework, earth moving, unsuitable soil and rock excavation, and unit price items for excavation. Submission deadline is January 13, 2026, at 4:00 p.m. A virtual pre-bid conference is scheduled for December 2, 2025, at 9:00 AM, and questions are due by December 18, 2025, at 4:00 p.m. Requirements include Class A contractor license, 100% performance and payment bonds, 5% bid security, prevailing wage rates (Attachment 4), W-9 form, proof of authority to transact business in Virginia, certificate of insurance, debarment history, references, and the use of Trimble Unity Construct (e-Builder) software. Award will be made to the lowest responsive and responsible bidder based upon the lump sum.
Unsatisfactory soil excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (2000 Cubic Yards); Unsatisfactory rock mass excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (350 Cubic Yards); Unsatisfactory rock trench excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (600 Cubic Yards)
Lowest responsive and responsible bidder based upon the lump sum
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Summary
The County of Loudoun seeks a qualified General Contractor for the Construction of the General Government Office Building - Phase I - Reissue, IFB RFQ 684968, located on Adoption Drive in Leesburg, Virginia.
The project involves building a 3-story, 125,000 square foot (SF) office building striving for LEED Silver certification, along with site development, utilities, parking, road improvements, and pad-ready sites for future phases (ultimate full build-out of 425,000 SF across four phases). The building will house the Department of Building and Development, Planning and Zoning, Environmental Health Services, and the Office of Mapping and Geographic Information. Work includes sitework, earth moving, unsuitable soil and rock excavation, and unit price items for excavation. Submission deadline is January 13, 2026, at 4:00 p.m. A virtual pre-bid conference is scheduled for December 2, 2025, at 9:00 AM, and questions are due by December 18, 2025, at 4:00 p.m. Requirements include Class A contractor license, 100% performance and payment bonds, 5% bid security, prevailing wage rates (Attachment 4), W-9 form, proof of authority to transact business in Virginia, certificate of insurance, debarment history, references, and the use of Trimble Unity Construct (e-Builder) software. Award will be made to the lowest responsive and responsible bidder based upon the lump sum.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based upon the lump sum
REQUIRED DELIVERABLES
3- Unsatisfactory soil excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (2000 Cubic Yards)
- Unsatisfactory rock mass excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (350 Cubic Yards)
- Unsatisfactory rock trench excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (600 Cubic Yards)
REQUIRED ATTACHMENTS
8- W-9 Form
- Certificate of Insurance
- Geotechnical Report Release Form
- Addenda
- Proof of Authority to Transact Business in Virginia Form
- Bid Bond
- Class A Contractors License
- References
- Submit to
- https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp or 1 Harrison Street, S.E., 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, VA 20175
- Duration
- 912 months
- Scope location
- Leesburg, Virginia
- Projected sq ft
- 125,000 sq ft
- Reported agency
- County of Loudoun
Questions about this BID
How do I respond to this Bid from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp or 1 Harrison Street, S.E., 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, VA 20175. For questions, contact Kristy D. Varda.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristy D. Varda at (571) 627-7441. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unsatisfactory soil excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (2000 Cubic Yards); Unsatisfactory rock mass excavation below subgrade and disposal off-site and replacement with satisfactory soil material from off-site (350 Cubic Yard. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based upon the lump sum" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, Geotechnical Report Release Form, Addenda, Proof of Authority to Transact Business in Virginia Form, Bid Bond, Class A Contractors License, References. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, Virginia. The total projected area is 125000 sq ft. Review the full solicitation for detailed scope requirements.
