County of Loudoun, Virginia - Willow Lake Dredging and Pond Retrofit - IFB RFQ 683927 (2026)
Loudoun CountyCounty · Leesburg, VA- Due
- Jan 21, 2026
- Deadline passed
- Posted
- Dec 9, 2025
- Contract term
- 2 years
- Primary contact
- Nebila Kurtu
- (571) 627-7455
The 30-second brief
The County of Loudoun, Virginia is seeking a qualified General Contractor for the Willow Lake Dredging and Pond Retrofit project in the Sugarland Run Community (IFB RFQ 683927). The work involves removing, hauling, and disposing of approximately 10,000 cubic yards of accumulated sediment from the pond, installing two forebays at existing inflows, and constructing one aquatic bench with breaks for public use. Additional scope includes replacing existing asphalt trails destroyed by the project, site restoration, landscaping, and unit price items for unsuitable soils removal and rock removal. The submission deadline is January 21, 2026, at 4:00 p.m. Local Time. A virtual pre-bid conference via Microsoft Teams is scheduled for December 16, 2025, at 11:00 a.m., and an optional site inspection will be held on December 17, 2025, at 2:00 p.m. Bidders must provide a Class A Virginia Contractor's license, bid bond (5%), surety letter of bonding capability, W-9 form, certificate of insurance, and references demonstrating past experience with similar pond sediment removal projects over 10,000 CY with a minimum construction cost of $2,000,000.
Earthwork (Suitable Fill), Earthwork (Cut), Earthwork (disposal)
Lowest responsive and responsible bidder based upon the lump sum
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Summary
The County of Loudoun, Virginia is seeking a qualified General Contractor for the Willow Lake Dredging and Pond Retrofit project in the Sugarland Run Community (IFB RFQ 683927).
The work involves removing, hauling, and disposing of approximately 10,000 cubic yards of accumulated sediment from the pond, installing two forebays at existing inflows, and constructing one aquatic bench with breaks for public use. Additional scope includes replacing existing asphalt trails destroyed by the project, site restoration, landscaping, and unit price items for unsuitable soils removal and rock removal. The submission deadline is January 21, 2026, at 4:00 p.m. Local Time. A virtual pre-bid conference via Microsoft Teams is scheduled for December 16, 2025, at 11:00 a.m., and an optional site inspection will be held on December 17, 2025, at 2:00 p.m. Bidders must provide a Class A Virginia Contractor's license, bid bond (5%), surety letter of bonding capability, W-9 form, certificate of insurance, and references demonstrating past experience with similar pond sediment removal projects over 10,000 CY with a minimum construction cost of $2,000,000.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based upon the lump sum
REQUIRED DELIVERABLES
3- Earthwork (Suitable Fill)
- Earthwork (Cut)
- Earthwork (disposal)
REQUIRED ATTACHMENTS
8- W-9 Form
- Certificate of Insurance
- Proof of Authority to Transact Business in Virginia Form
- Bid Bond
- Debarment History
- Virginia Contractor Class A license
- Verification of Bonding Capacity
- Experience Requirements
- Submit to
- https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp or Loudoun County Government Offices, Division of Procurement, 1 Harrison Street, S.E., 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, VA 20175
- Scope location
- Leesburg, Virginia
- Reported agency
- County of Loudoun
Questions about this BID
How do I respond to this Bid from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp or Loudoun County Government Offices, Division of Procurement, 1 Harrison Street, S.E., 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, VA 20175. For questions, contact Nebila Kurtu.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nebila Kurtu at (571) 627-7455. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Earthwork (Suitable Fill), Earthwork (Cut), Earthwork (disposal). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based upon the lump sum" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, Proof of Authority to Transact Business in Virginia Form, Bid Bond, Debarment History, Virginia Contractor Class A license, Verification of Bonding Capacity, Experi. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, Virginia. Review the full solicitation for detailed scope requirements.
