Loudoun County RFQ 668834 Specialized Programs and Camp Instructors 2025
Loudoun County, Loudoun County, VA·County
- Reported Agency
- County of Loudoun
- Primary Contact
- Heather DeHaven · (571) 627-7430
- Contract Term
- 5 years
- Scope Location
- Loudoun County, Virginia
- Submission Address
- February 14, 2025 at 2:30 p.m.
SUMMARY
Loudoun County, Virginia is seeking proposals from qualified offerors to provide year-round programs, instructional classes, camps, leagues, clinics, day trips, and workshops. The services will be sponsored by the County Department of Parks, Recreation, and Community Services (PRCS).
REQUIRED ATTACHMENTS
Attachment #1 Questionnaire, Attachment #2 Program Outline Form, Attachment #3 National Criminal Background, Child Protective Services Central Registry Check, and Certifications Affidavit, Attachment #4 Inclement Weather/Closing of Facilities, Attachment #5 Samples, References Form, Proof of Authority to Transact Business in Virginia
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 25, 2030. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: February 14, 2025 at 2:30 p.m.. For questions, contact Heather DeHaven.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 25, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment #1 Questionnaire, Attachment #2 Program Outline Form, Attachment #3 National Criminal Background, Child Protective Services Central Registry Check, and Certifications Affidavit, Attachment. Review the full document from Loudoun County for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather DeHaven at (571) 627-7430. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudoun County, Virginia. Review the full solicitation for detailed scope requirements.
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