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Loudoun County RFQ 668834 Specialized Programs and Camp Instructors 2025

Loudoun County, Loudoun County, VA·County
Feb 03, 2025
Posted Date
Jan 25, 2030
Submission Deadline
Reported Agency
County of Loudoun
Primary Contact
Heather DeHaven · (571) 627-7430
Contract Term
5 years
Scope Location
Loudoun County, Virginia
Submission Address
February 14, 2025 at 2:30 p.m.

Summary

Loudoun County, Virginia is seeking proposals from qualified offerors to provide year-round programs, instructional classes, camps, leagues, clinics, day trips, and workshops. The services will be sponsored by the County Department of Parks, Recreation, and Community Services (PRCS).

Required Attachments

Attachment #1 Questionnaire, Attachment #2 Program Outline Form, Attachment #3 National Criminal Background, Child Protective Services Central Registry Check, and Certifications Affidavit, Attachment #4 Inclement Weather/Closing of Facilities, Attachment #5 Samples, References Form, Proof of Authority to Transact Business in Virginia
1323
days remaining

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Frequently Asked Questions

How do I respond to this RFQ from Loudoun County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 25, 2030. Proposals should be submitted to: February 14, 2025 at 2:30 p.m.. For questions, contact Heather DeHaven at (571) 627-7430.

Where can I find more RFPs from Loudoun County?

Civic IQ tracks all active and historical solicitations from Loudoun County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of January 25, 2030, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Loudoun County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Heather DeHaven at (571) 627-7430. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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