Loudoun County RFP Roadway & Civil Design Services Village of Waterford
Loudoun CountyCounty · Leesburg, VA- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Oct 17, 2025
- Contract term
- 30 years
- Primary contact
- Farah Navder
- (571) 627-7427
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Summary
The County of Loudoun, Virginia is seeking proposals from qualified consultants to provide Roadway and Civil Design Services for the Village of Waterford Infrastructure Improvements.
The scope of work includes planning, design, right-of-way acquisition assistance, utility relocation coordination, and construction assistance for infrastructure improvements in and adjacent to the Village of Waterford. Services may include traffic calming, road, sidewalk, and pavement improvements, stormwater management, utility relocations, new water distribution system, public meetings, and stakeholder coordination.
REQUIRED ATTACHMENTS
16- Proof of Authority to Transact Business Form
- Completed and signed W-9
- Insurance certificate
- Signed Addenda
- "How did you Hear” form
- Detailed descriptions of three comparable public roadway design projects
- Firm's quality control program description
- List of additional similar projects
- Awards and letters of commendation
- Minimum of three current references
- Credentials of project team
- Historic District Experience description
- Understanding of the Task and Requirements
- Key staff availability and Project Management approach
- Public Outreach and Communications plan
- Overall quality and completeness of proposal
- Submit to
- Division of Procurement, 1 Harrison Street, S.E., 1st Floor, Leesburg, Virginia 20175
- Scope location
- Village of Waterford, Loudoun County, Virginia
Questions about this RFP
How do I respond to this RFP from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Division of Procurement, 1 Harrison Street, S.E., 1st Floor, Leesburg, Virginia 20175. For questions, contact Farah Navder.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Farah Navder at (571) 627-7427. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 30 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Authority to Transact Business Form, Completed and signed W-9, Insurance certificate, Signed Addenda, "How did you Hear” form, Detailed descriptions of three comparable public roadway design. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Village of Waterford, Loudoun County, Virginia. Review the full solicitation for detailed scope requirements.