Loudoun County Payment Processing Services RFQ 683930
Loudoun CountyCounty · Leesburg, VA- Due
- Nov 17, 2025
- Deadline passed
- Posted
- Oct 14, 2025
- Contract term
- 3 years
- Primary contact
- Heather DeHaven
- (571) 627-7430
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Summary
Loudoun County is seeking proposals from qualified firms to provide payment processing services.
This includes credit card processing, recurring payments, and electronic check payments. The solution should improve the County's ability to conduct payment transactions, manage financial information, and integrate with existing systems.
REQUIRED ATTACHMENTS
7- Proposal Submission Form
- W-9 Form
- Certificate of Insurance
- Proof of Authority to Transact Business in Virginia Form
- References
- Assessment and Questionnaire
- Fees and Cost of Services
- Duration
- 60 months
- Scope location
- Loudoun County, Virginia
Questions about this RFQ
How do I respond to this RFQ from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Heather DeHaven.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather DeHaven at (571) 627-7430. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Form, W-9 Form, Certificate of Insurance, Proof of Authority to Transact Business in Virginia Form, References, Assessment and Questionnaire, Fees and Cost of Services. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudoun County, Virginia. Review the full solicitation for detailed scope requirements.