Keys Energy Services - Helicopter Services During Emergency Situations - KEYS BID 15-26 (2026)
Keys Energy ServicesSpecial District · FL- Due
- Sep 18, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Tyler Randolph
- (305) 295-1067
The 30-second brief
Keys Energy Services seeks sealed proposals for helicopter-based aerial transportation services to facilitate post-storm damage assessments and visual inspections of the electric system following hurricanes, severe storms, flooding, or other emergency situations within the Lower Keys service territory. The work includes 24-hour mobilization of FAA-certified helicopters and crew, aerial access, transport of up to two KEYS personnel, and flight logs. Proposals are due by September 18, 2026, at 10:00 a.m. Questions must be submitted in writing by September 4, 2026, at noon to [email protected]. The contract term is three years with multiple contract awards anticipated.
Mobilization/Demobilization- per deployment, Hourly rate per aircraft (Rate including fuel and pilot), Additional Crew member per hour, Standby/wait time hourly rate, Indemnity Fee, Optional onboard assessment photo/video capabilities
Lowest evaluated price determined from an analysis which assesses the impact of contract price, operational and maintenance costs
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Summary
Keys Energy Services seeks sealed proposals for helicopter-based aerial transportation services to facilitate post-storm damage assessments and visual inspections of the electric system following hurricanes, severe storms, flooding, or other emergency situations within the Lower Keys service territory.
The work includes 24-hour mobilization of FAA-certified helicopters and crew, aerial access, transport of up to two KEYS personnel, and flight logs. Proposals are due by September 18, 2026, at 10:00 a.m. Questions must be submitted in writing by September 4, 2026, at noon to [email protected]. The contract term is three years with multiple contract awards anticipated.
EVALUATION CRITERIA
Lowest evaluated price determined from an analysis which assesses the impact of contract price, operational and maintenance costs
REQUIRED DELIVERABLES
6- Mobilization/Demobilization- per deployment
- Hourly rate per aircraft (Rate including fuel and pilot)
- Additional Crew member per hour
- Standby/wait time hourly rate
- Indemnity Fee
- Optional onboard assessment photo/video capabilities
REQUIRED ATTACHMENTS
Bidder's Statement, Public Entity Crimes Sworn Statement, Drug-Free Workplace Statement, Safety Compliance Affidavit, Insurance Agent's Statement, Certification Regarding Debarment, Suspension, etc., Certification for Contracts, Grants, Loans, & Cooperative Agreements, List of all equipment available during an emergency situation with FEMA equipment code, Aircraft inventory and specifications, Pilot qualifications and resumes
REQUIRED STAFFING
3- Submit to
- www.myvendorlink.com or www.DemandStar.com, or paper submittals to Keys Energy Services, Bid Opening Committee – KEYS Bid 15-26, 6900 Front Street Extended, Key West, FL 33040
- Scope location
- Key West, FL
Questions about this BID
How do I respond to this Bid from Keys Energy Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com or www.DemandStar.com, or paper submittals to Keys Energy Services, Bid Opening Committee – KEYS Bid 15-26, 6900 Front Street Extended, Key West, FL 33040. For questions, contact Tyler Randolph.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Keys Energy Services in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tyler Randolph at (305) 295-1067. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Crew member, pilot, hourly labor rates. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization/Demobilization- per deployment, Hourly rate per aircraft (Rate including fuel and pilot), Additional Crew member per hour, Standby/wait time hourly rate, Indemnity Fee, Optional onboard assessment photo/video capabilities. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest evaluated price determined from an analysis which assesses the impact of contract price, operational and maintenance costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Keys Energy Services?
All active and historical solicitations from Keys Energy Services are tracked and searchable. As a special district agency, Keys Energy Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Statement, Public Entity Crimes Sworn Statement, Drug-Free Workplace Statement, Safety Compliance Affidavit, Insurance Agent's Statement, Certification Regarding Debarment, Suspension, etc.,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Keys Energy Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key West, FL. Review the full solicitation for detailed scope requirements.