Johnson County - Next-Generation Voting System - RFP 2026-054 (2026)
Johnson CountyCounty · Olathe, KS- Due
- Dec 3, 2026
- 20 days left
- Posted
- Oct 29, 2026
- Contract term
- 10 years
- Primary contact
- Annette West
- (913) 715-0594
The 30-second brief
Johnson County is seeking proposals for a next-generation, paper-based voting system to replace its existing voting equipment and election management environment. The project includes approximately 1,800 ballot marking devices (BMDs), 350 polling-place scanners, four high-speed central-count scanners, election management system hardware and software, related carts, voting booths, and peripherals, implementation, testing, training, support, and long-term maintenance. The selected system must support Johnson County’s large-scale, BMD-centric voting model and be capable of delivery by April 1, 2027. All proposals and questions must be submitted through Johnson County's electronic bidding system by December 3, 2026, at 2:00 PM CT.
Project Approach (35 points), Firm Personnel (20 points), Quality of Similar Work (20 points), Applicable Resources (15 points), Overall Responsiveness to the RFP (10 points)
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Summary
Johnson County is seeking proposals for a next-generation, paper-based voting system to replace its existing voting equipment and election management environment.
The project includes approximately 1,800 ballot marking devices (BMDs), 350 polling-place scanners, four high-speed central-count scanners, election management system hardware and software, related carts, voting booths, and peripherals, implementation, testing, training, support, and long-term maintenance. The selected system must support Johnson County’s large-scale, BMD-centric voting model and be capable of delivery by April 1, 2027. All proposals and questions must be submitted through Johnson County's electronic bidding system by December 3, 2026, at 2:00 PM CT.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- RFP Response Submittal
- Proof of Insurance
- W-9
- References
- Signed addenda
- CORE4 Tax Clearance
- Kansas Secretary of State registration
- Submit to
- https://jocogov.ionwave.net
- Duration
- 120 months
- Scope location
- Olathe, KS
Questions about this RFP
How do I respond to this RFP from Johnson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://jocogov.ionwave.net. For questions, contact Annette West.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Johnson County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Annette West at (913) 715-0594. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (35 points), Firm Personnel (20 points), Quality of Similar Work (20 points), Applicable Resources (15 points), Overall Responsiveness to the RFP (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Johnson County?
All active and historical solicitations from Johnson County are tracked and searchable. As a county agency, Johnson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Response Submittal, Proof of Insurance, W-9, references, signed addenda, CORE4 Tax Clearance, Kansas Secretary of State registration. Review the full document from Johnson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olathe, KS. Review the full solicitation for detailed scope requirements.
