Indiana Department of Administration - No Wrong Door Medicaid Administrative Claiming - RFP 27-88284 (2026)
Branchville Correctional Facility | State of IndianaState · Branchville, IN- Due
- Nov 4, 2026
- Due today
- Posted
- Sep 16, 2026
- Contract term
- 2 years
- Primary contact
- Alexis Humbert
- (317) 232-3061
The 30-second brief
The Indiana Department of Administration, on behalf of the Family and Social Services Administration, Division of Disability, Aging, and Rehabilitative Services, Bureau of Better Aging, is soliciting proposals for Medicaid Administrative Claiming (MAC) process modernization, implementation, operations, and transition for the No Wrong Door program. The scope of work includes modernizing the MAC administrative and operational framework, implementing and piloting revised time study tools and methodologies, developing standardized cost reporting and cost pooling processes, strengthening Area Agencies on Aging (AAA) monitoring and quality improvement through MAC data, operating MAC functions for an initial two-year base term with two optional one-year extensions, onboarding additional agencies, and ensuring long-term operational sustainability. The submission deadline is November 4, 2026, at 3:00 PM Eastern Time. Evaluation criteria include Management Assessment/Quality, Price, Buy Indiana Initiative, and Indiana Veteran Owned Small Business (IVOSB) Subcontractor Commitment, with a mandatory 3% IVOSB subcontracting goal.
Updated activity catalog, Time study methodology and tool, Training materials, Cost reporting templates and guidance, Monthly and quarterly operational reports, Evaluation summaries, Recommendations, Transition documentation, Knowledge transfer materials
Management Assessment/Quality (50 points), Price (30 points), Buy Indiana Initiative (5 points), Indiana Veteran Owned Small Business Subcontractor Commitment (5 points, plus 1 bonus point)
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Summary
The Indiana Department of Administration, on behalf of the Family and Social Services Administration, Division of Disability, Aging, and Rehabilitative Services, Bureau of Better Aging, is soliciting proposals for Medicaid Administrative Claiming (MAC) process modernization, implementation, operations, and transition for the No Wrong Door program.
The scope of work includes modernizing the MAC administrative and operational framework, implementing and piloting revised time study tools and methodologies, developing standardized cost reporting and cost pooling processes, strengthening Area Agencies on Aging (AAA) monitoring and quality improvement through MAC data, operating MAC functions for an initial two-year base term with two optional one-year extensions, onboarding additional agencies, and ensuring long-term operational sustainability. The submission deadline is November 4, 2026, at 3:00 PM Eastern Time. Evaluation criteria include Management Assessment/Quality, Price, Buy Indiana Initiative, and Indiana Veteran Owned Small Business (IVOSB) Subcontractor Commitment, with a mandatory 3% IVOSB subcontracting goal.
EVALUATION CRITERIA
Management Assessment/Quality (50 points), Price (30 points), Buy Indiana Initiative (5 points), Indiana Veteran Owned Small Business Subcontractor Commitment (5 points, plus 1 bonus point)
REQUIRED DELIVERABLES
9- Updated activity catalog
- Time study methodology and tool
- Training materials
- Cost reporting templates and guidance
- Monthly and quarterly operational reports
- Evaluation summaries
- Recommendations
- Transition documentation
- Knowledge transfer materials
REQUIRED ATTACHMENTS
8- Attachment A - IVOSB Participation Plan Form
- Letters of Commitment
- Certification Documentation
- Attachment D - Cost Proposal Template
- Attachment E - Business Proposal Template
- Attachment F - Technical Proposal Template
- Attachment H - Reference Check Forms
- Attachment J - Attestation Form
- Submit to
- https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/
- Duration
- 24 months
- Scope location
- Indianapolis, IN
- Reported agency
- State of Indiana
Questions about this RFP
How do I respond to this RFP from Branchville Correctional Facility | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/. For questions, contact Alexis Humbert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Branchville Correctional Facility | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexis Humbert at (317) 232-3061. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Updated activity catalog, Time study methodology and tool, Training materials, Cost reporting templates and guidance, Monthly and quarterly operational reports, Evaluation summaries, Recommendations, Transition documentation, Knowledge transfer materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Management Assessment/Quality (50 points), Price (30 points), Buy Indiana Initiative (5 points), Indiana Veteran Owned Small Business Subcontractor Commitment (5 points, plus 1 bonus point)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Branchville Correctional Facility | State of Indiana?
All active and historical solicitations from Branchville Correctional Facility | State of Indiana are tracked and searchable. As a state agency, Branchville Correctional Facility | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - IVOSB Participation Plan Form, Letters of Commitment, Certification Documentation, Attachment D - Cost Proposal Template, Attachment E - Business Proposal Template, Attachment F - Techn. Review the full document from Branchville Correctional Facility | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.