Illinois Office of the Secretary of State Uniform contract, Request for Quote 26-350SOS-PHYSE-B-51359
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Mar 11, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Contract term
- 3 years
- Primary contact
- Katie Speck
- (000) 000-0000
The 30-second brief
The Illinois Office of the Secretary of State is seeking bids for a term contract to supply uniforms for trades and custodial employees. The solicitation includes an initial bulk order of approximately 1,590 shirts across various styles, sizes, and colors (such as blended poly/cotton button-up shirts, polos, t-shirts, dry-wick shirts, and smocks), featuring custom silk screening with the State Seal and Illinois Secretary of State lettering. Subsequent monthly orders will provide replacement and new employee uniforms through an online store. The contract term runs from execution through June 30, 2029, with a 2-year renewal option. Bids are due by March 11, 2026. Award will be made to the lowest responsive and responsible bidder by total cost.
Blended Poly/Cotton Button up with pocket on Left Short Sleeve, Blended Poly/Cotton Button up with pocket on Left Long Sleeve, Blended Poly/Cotton Polos Short Sleeve, Blended Poly/Cotton Polos Long Sleeve, 100% Cotton Button up with pocket on Left Short Sleeve, 100% Cotton Button up with pocket on Left Long Sleeve, Blended Poly/Cotton Tshirt Short Sleeve, Blended Poly/Cotton Tshirt Long Sleeve, Dry Wick button up with Pocket on Left Short Sleeve, Dry Wick button up with Pocket on Left Short Sleeve 2xl-Tall, Blended Poly/Cotton Smock
Lowest price
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Summary
The Illinois Office of the Secretary of State is seeking bids for a term contract to supply uniforms for trades and custodial employees.
The solicitation includes an initial bulk order of approximately 1,590 shirts across various styles, sizes, and colors (such as blended poly/cotton button-up shirts, polos, t-shirts, dry-wick shirts, and smocks), featuring custom silk screening with the State Seal and Illinois Secretary of State lettering. Subsequent monthly orders will provide replacement and new employee uniforms through an online store. The contract term runs from execution through June 30, 2029, with a 2-year renewal option. Bids are due by March 11, 2026. Award will be made to the lowest responsive and responsible bidder by total cost.
EVALUATION CRITERIA
Lowest price
REQUIRED DELIVERABLES
Blended Poly/Cotton Button up with pocket on Left Short Sleeve, Blended Poly/Cotton Button up with pocket on Left Long Sleeve, Blended Poly/Cotton Polos Short Sleeve, Blended Poly/Cotton Polos Long Sleeve, 100% Cotton Button up with pocket on Left Short Sleeve, 100% Cotton Button up with pocket on Left Long Sleeve, Blended Poly/Cotton Tshirt Short Sleeve, Blended Poly/Cotton Tshirt Long Sleeve, Dry Wick button up with Pocket on Left Short Sleeve, Dry Wick button up with Pocket on Left Short Sleeve 2xl-Tall, Blended Poly/Cotton Smock
REQUIRED ATTACHMENTS
Taxpayer Identification Form
- Submit to
- https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=26-350SOS-PHYSE-B-51359&external=true&parentUrl=close
- Duration
- 36 months
- Scope location
- Springfield, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this RFQ
How do I respond to this RFQ from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=26-350SOS-PHYSE-B-51359&external=true&parentUrl=close. For questions, contact Katie Speck.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Speck at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Blended Poly/Cotton Button up with pocket on Left Short Sleeve, Blended Poly/Cotton Button up with pocket on Left Long Sleeve, Blended Poly/Cotton Polos Short Sleeve, Blended Poly/Cotton Polos Long Sleeve, 100% Cotton Button up with pocket on Left Short Sleeve, 100% Cotton Button up with pocket on L. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Taxpayer Identification Form. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.