Illinois Office of the Secretary of State - Money Order Services - 26-350SOS-ACCRE-B-51658 (2026)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Apr 3, 2026
- Deadline passed
- Posted
- Mar 24, 2026
- Contract term
- 3 years
- Primary contact
- Dave Littrell
- (000) 000-0000
The 30-second brief
The Illinois Secretary of State is seeking bids for money order services at 10-12 ILSOS DMV facilities. This is intended as a convenience to customers and not a revenue generating initiative, and ILSOS will not take any fees for this service. The scope includes hardware equipment, money order machines for 10-12 facilities with 4-5 larger facilities needing 2 each (total 15-17), software, reporting tools, user support, troubleshooting within 24 hours, staff training, marketing materials, and software updates/security patches. Award will be based on the lowest transaction fee offered by the vendor. Submission deadline is April 3, 2026.
Money order services, Hardware equipment, Money order machines, Software, Reporting tool, User support, Staff training, Marketing materials, Software updates and security patches
Lowest price / transaction fee
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Summary
The Illinois Secretary of State is seeking bids for money order services at 10-12 ILSOS DMV facilities.
This is intended as a convenience to customers and not a revenue generating initiative, and ILSOS will not take any fees for this service. The scope includes hardware equipment, money order machines for 10-12 facilities with 4-5 larger facilities needing 2 each (total 15-17), software, reporting tools, user support, troubleshooting within 24 hours, staff training, marketing materials, and software updates/security patches. Award will be based on the lowest transaction fee offered by the vendor. Submission deadline is April 3, 2026.
EVALUATION CRITERIA
Lowest price / transaction fee
REQUIRED DELIVERABLES
9- Money order services
- Hardware equipment
- Money order machines
- Software
- Reporting tool
- User support
- Staff training
- Marketing materials
- Software updates and security patches
REQUIRED ATTACHMENTS
4- W-9
- Certificate of Insurance
- Standard Illinois Certifications
- Pricing form
- Submit to
- ILSOS Accounting Revenue 2701 S. Dirksen Parkway Room 206 Springfield, IL 62723 US / BidBuy
- Duration
- 36 months
- Scope location
- Springfield, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this RFQ
How do I respond to this RFQ from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ILSOS Accounting Revenue 2701 S. Dirksen Parkway Room 206 Springfield, IL 62723 US / BidBuy. For questions, contact Dave Littrell.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Littrell at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Money order services, Hardware equipment, Money order machines, Software, Reporting tool, User support, Staff training, Marketing materials, Software updates and security patches. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price / transaction fee" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Certificate of Insurance, Standard Illinois Certifications, Pricing form. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.