Illinois Office of the Secretary of State - RFQ Toner Cartridges - 26-350SOS-ITSOS-B-51440 (2026)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Mar 11, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Primary contact
- Samantha Guffey
- (000) 000-0000
The 30-second brief
The Illinois Office of the Secretary of State is seeking bids for multiple OEM and compatible toner cartridges to be used statewide, including HP LaserJet and Lexmark models. Named assets and places include Springfield, IL. Identifiers include solicitation number 26-350SOS-ITSOS-B-51440. Quantities and term include a one-time purchase with delivery FOB Destination to the Illinois Secretary of State at 501 S. 2nd Street, RM 574, Springfield, IL 62756. Process facts include a submission deadline of March 11, 2026 at 2:00 PM, award made to the lowest responsive and responsible bidder by total cost, and FOB Destination shipping included in pricing.
HP LaserJet model 500/M551dn (CE400 Black, CE401 Cyan, CE402 Yellow, CE403 Magenta), HP LaserJet PRO model M254dw (CF500X Black, CF502X Yellow, CF503X Magenta), Lexmark model CS431dw/CX431adw (20N0W00 Waste Bottle, 20N1XK0 Black, 20N1XC0 Cyan, 20N1M0 Magenta, 20N1XY0 Yellow), HP model M255dw (W2210X Black, W2211X Cyan, W2212X Yellow, W2213X Magenta), Lexmark model CS622 (78C1UK0 Black, 78C1UC0 Cyan, 78C1UM0 Magenta)
Price
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Summary
The Illinois Office of the Secretary of State is seeking bids for multiple OEM and compatible toner cartridges to be used statewide, including HP LaserJet and Lexmark models.
Named assets and places include Springfield, IL. Identifiers include solicitation number 26-350SOS-ITSOS-B-51440. Quantities and term include a one-time purchase with delivery FOB Destination to the Illinois Secretary of State at 501 S. 2nd Street, RM 574, Springfield, IL 62756. Process facts include a submission deadline of March 11, 2026 at 2:00 PM, award made to the lowest responsive and responsible bidder by total cost, and FOB Destination shipping included in pricing.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
HP LaserJet model 500/M551dn (CE400 Black, CE401 Cyan, CE402 Yellow, CE403 Magenta), HP LaserJet PRO model M254dw (CF500X Black, CF502X Yellow, CF503X Magenta), Lexmark model CS431dw/CX431adw (20N0W00 Waste Bottle, 20N1XK0 Black, 20N1XC0 Cyan, 20N1M0 Magenta, 20N1XY0 Yellow), HP model M255dw (W2210X Black, W2211X Cyan, W2212X Yellow, W2213X Magenta), Lexmark model CS622 (78C1UK0 Black, 78C1UC0 Cyan, 78C1UM0 Magenta)
- Submit to
- https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=26-350SOS-ITSOS-B-51440&external=true&parentUrl=close
- Scope location
- Springfield, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this RFQ
How do I respond to this RFQ from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=26-350SOS-ITSOS-B-51440&external=true&parentUrl=close. For questions, contact Samantha Guffey.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Samantha Guffey at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HP LaserJet model 500/M551dn (CE400 Black, CE401 Cyan, CE402 Yellow, CE403 Magenta), HP LaserJet PRO model M254dw (CF500X Black, CF502X Yellow, CF503X Magenta), Lexmark model CS431dw/CX431adw (20N0W00 Waste Bottle, 20N1XK0 Black, 20N1XC0 Cyan, 20N1M0 Magenta, 20N1XY0 Yellow), HP model M255dw (W2210X. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.