Illinois Department of Human Services - DMH IFB FY27 EMHC Resurfacing Project-REBID - 27-444DHS-PROCU-B-54744 (2026)
Illinois Department of Human Services | State of IllinoisState · Springfield, IL- Due
- Nov 19, 2026
- 6 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Maureen Zamora
- (847) 742-1040 ext 2077
The 30-second brief
Elgin Mental Health Center is seeking a vendor to provide all labor, materials, equipment, and supervision necessary to complete the resurfacing of designated deteriorated parking lot and roadway sections. Work includes surface preparation, milling, hot-mix asphalt installation (HMA), compaction, tack coat application, pavement markings, and final cleanup at 750 South State Street, Elgin, IL 60123. Areas include Goldman Building Parking Lots and Roadway, Middle Road portion to Dietary Building, Soldier Road, and intersections, encompassing approximately 100,000 sq ft. This procurement is restricted to Small Business Set Aside Program Vendors Only. A mandatory pre-bid meeting is scheduled for November 12, 2026, at 9:00 AM at the FTP Building, 750 South State St., Elgin, IL. Questions are due by November 13, 2026, at 5:00 PM. Bids are due by November 19, 2026, at 2:00 PM via BidBuy. Performance bond required if quote exceeds $150K. Evaluation is based on lowest price and responsibility/responsiveness.
Resurfacing of deteriorated parking lot and roadway sections including Goldman Building Parking Lots and Roadway, Middle Road portion to Dietary Building, Soldier Road, And intersections; surface preparation, Milling (1.5 to 4 inches), Tack coat application, Hot-mix asphalt installation (HMA, 1.5 to 4 inches), Compaction, And reinstallation of pavement markings.
Lowest overall total price, Responsibility, Responsiveness
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Summary
Elgin Mental Health Center is seeking a vendor to provide all labor, materials, equipment, and supervision necessary to complete the resurfacing of designated deteriorated parking lot and roadway sections.
Work includes surface preparation, milling, hot-mix asphalt installation (HMA), compaction, tack coat application, pavement markings, and final cleanup at 750 South State Street, Elgin, IL 60123. Areas include Goldman Building Parking Lots and Roadway, Middle Road portion to Dietary Building, Soldier Road, and intersections, encompassing approximately 100,000 sq ft. This procurement is restricted to Small Business Set Aside Program Vendors Only. A mandatory pre-bid meeting is scheduled for November 12, 2026, at 9:00 AM at the FTP Building, 750 South State St., Elgin, IL. Questions are due by November 13, 2026, at 5:00 PM. Bids are due by November 19, 2026, at 2:00 PM via BidBuy. Performance bond required if quote exceeds $150K. Evaluation is based on lowest price and responsibility/responsiveness.
EVALUATION CRITERIA
3- Lowest overall total price
- Responsibility
- Responsiveness
REQUIRED DELIVERABLES
Resurfacing of deteriorated parking lot and roadway sections including Goldman Building Parking Lots and Roadway, Middle Road portion to Dietary Building, Soldier Road, And intersections; surface preparation, Milling (1.5 to 4 inches), Tack coat application, Hot-mix asphalt installation (HMA, 1.5 to 4 inches), Compaction, And reinstallation of pavement markings.
REQUIRED ATTACHMENTS
3- Vendor Disclosure or IPG Active Registered Vendor Disclosure
- Offer to the State of Illinois
- Contract
- Submit to
- https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-444DHS-PROCU-B-54744&external=true&parentUrl=close
- Duration
- 8 months
- Scope location
- Elgin, IL
- Projected sq ft
- 100,000 sq ft
- Reported agency
- Illinois Department of Human Services
Questions about this BID
How do I respond to this Bid from Illinois Department of Human Services | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-444DHS-PROCU-B-54744&external=true&parentUrl=close. For questions, contact Maureen Zamora.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Illinois Department of Human Services | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maureen Zamora at (847) 742-1040 ext 2077. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Resurfacing of deteriorated parking lot and roadway sections including Goldman Building Parking Lots and Roadway, Middle Road portion to Dietary Building, Soldier Road, And intersections; surface preparation, Milling (1.5 to 4 inches), Tack coat application, Hot-mix asphalt installation (HMA, 1.5 to. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total price, Responsibility, Responsiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Department of Human Services | State of Illinois?
All active and historical solicitations from Illinois Department of Human Services | State of Illinois are tracked and searchable. As a state agency, Illinois Department of Human Services | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Disclosure or IPG Active Registered Vendor Disclosure, Offer to the State of Illinois, Contract. Review the full document from Illinois Department of Human Services | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elgin, IL. The total projected area is 100000 sq ft. Review the full solicitation for detailed scope requirements.
