Hill College Bookstore Management and Operations RFP 25/26-001 2026
Hill CollegeHigher Ed · Hillsboro, TX- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 5 years
- Primary contact
- Katrina Mangum
- (254) 659-7706
The 30-second brief
Hill College is soliciting proposals for Bookstore Management and Operations (RFP# 25/26-001) for its four locations: Hill County Campus, Johnson County Campus, Cleburne Technical Center, and Burleson Higher Education Center. The selected contractor will be responsible for providing all labor, equipment, and supplies to operate a full-service bookstore, including new/used/digital textbooks, course materials, logo clothing, and sundries. The contract term is five years (August 1, 2026, to July 31, 2031) with a five-year renewal option. Requirements include a mandatory capital investment to enhance the 3,289 sq ft 'The Rebel House' bookstore space in the Welcome Center. Proposals are due May 13, 2026, at 3:00 p.m. CST, with a question deadline of April 29, 2026. Evaluation criteria include service capabilities (40%), total cost/revenue (40%), financial stability (10%), and account management (10%).
Execution of Offer, Pricing Proposal, General Questionnaire, Addenda Checklist, Felony Conviction Notification, Delinquent Franchise Taxes Form, Proposer Profile, Audited Financial Statements
Service Capabilities (40%), Total overall cost/revenue to HC (40%), Financial Ability/Stability (10%), Account Management Plan (10%)
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Summary
Hill College is soliciting proposals for Bookstore Management and Operations (RFP# 25/26-001) for its four locations: Hill County Campus, Johnson County Campus, Cleburne Technical Center, and Burleson Higher Education Center.
The selected contractor will be responsible for providing all labor, equipment, and supplies to operate a full-service bookstore, including new/used/digital textbooks, course materials, logo clothing, and sundries. The contract term is five years (August 1, 2026, to July 31, 2031) with a five-year renewal option. Requirements include a mandatory capital investment to enhance the 3,289 sq ft 'The Rebel House' bookstore space in the Welcome Center. Proposals are due May 13, 2026, at 3:00 p.m. CST, with a question deadline of April 29, 2026. Evaluation criteria include service capabilities (40%), total cost/revenue (40%), financial stability (10%), and account management (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Execution of Offer
- Pricing Proposal
- General Questionnaire
- Addenda Checklist
- Felony Conviction Notification
- Delinquent Franchise Taxes Form
- Proposer Profile
- Audited Financial Statements
REQUIRED ATTACHMENTS
3- Appendix One
- Appendix Two
- Appendix Three
REQUIRED STAFFING
Bookstore Manager, Textbook Manager
- Submit to
- 112 Lamar Drive, Hillsboro, Texas 76645 or [email protected]
- Duration
- 120 months
- Scope location
- Hillsboro, TX
- Projected sq ft
- 3,289 sq ft
Questions about this RFP
How do I respond to this RFP from Hill College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 112 Lamar Drive, Hillsboro, Texas 76645 or [email protected]. For questions, contact Katrina Mangum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hill College in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katrina Mangum at (254) 659-7706. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Bookstore Manager, Textbook Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Execution of Offer, Pricing Proposal, General Questionnaire, Addenda Checklist, Felony Conviction Notification, Delinquent Franchise Taxes Form, Proposer Profile, Audited Financial Statements. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service Capabilities (40%), Total overall cost/revenue to HC (40%), Financial Ability/Stability (10%), Account Management Plan (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hill College?
All active and historical solicitations from Hill College are tracked and searchable. As a higher ed agency, Hill College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix One, Appendix Two, Appendix Three. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hill College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsboro, TX. The total projected area is 3289 sq ft. Review the full solicitation for detailed scope requirements.