Hill College Enterprise Resource Planning and Student Information System RFP No. 26/27-002
Hill CollegeHigher Ed · Hillsboro, TX- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Primary contact
- Katrina Mangum
- (254) 659-7706
The 30-second brief
Hill College is seeking proposals for a comprehensive, cloud-based Enterprise Resource Planning (ERP) and Student Information System (SIS) under RFP No. 26/27-002. The procurement includes software, implementation services, data conversion, integrations, training, and ongoing maintenance. Key functional requirements cover admissions, financial aid, registration, student billing, HR/payroll, finance, and residence hall management. The college expects a SaaS architecture with mobile-first experience and AI capabilities. A pre-proposal vendor discovery and site visit period is scheduled from September 14 to September 25, 2026. Proposals are due by 2:00 PM CST on October 9, 2026, and must be submitted in a sealed envelope to the Vice President of Administrative Services in Hillsboro, TX.
Cover letter, Table of contents, Company information, Financial capability evidence, Signed Proposal Acknowledgment Form, Vendor Certification Form, Felony Conviction Notification Form, Personnel qualifications, Client lists, Cost quotation, Functional requirement forms, References
System capability and functionality (40%), Total cost of ownership including first 3 years of maintenance (25%), Continuing support services and product viability (20%), Conversion implementation and training (15%)
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Summary
Hill College is seeking proposals for a comprehensive, cloud-based Enterprise Resource Planning (ERP) and Student Information System (SIS) under RFP No. 26/27-002.
The procurement includes software, implementation services, data conversion, integrations, training, and ongoing maintenance. Key functional requirements cover admissions, financial aid, registration, student billing, HR/payroll, finance, and residence hall management. The college expects a SaaS architecture with mobile-first experience and AI capabilities. A pre-proposal vendor discovery and site visit period is scheduled from September 14 to September 25, 2026. Proposals are due by 2:00 PM CST on October 9, 2026, and must be submitted in a sealed envelope to the Vice President of Administrative Services in Hillsboro, TX.
EVALUATION CRITERIA
System capability and functionality (40%), Total cost of ownership including first 3 years of maintenance (25%), Continuing support services and product viability (20%), Conversion implementation and training (15%)
REQUIRED DELIVERABLES
12- Cover letter
- Table of contents
- Company information
- Financial capability evidence
- Signed Proposal Acknowledgment Form
- Vendor Certification Form
- Felony Conviction Notification Form
- Personnel qualifications
- Client lists
- Cost quotation
- Functional requirement forms
- References
REQUIRED ATTACHMENTS
8- Proposal Acknowledgment Form
- Vendor Certification Form
- Felony Conviction Notification Form
- Conflict of Interest Questionnaire (CIQ)
- Execution of Offer
- Addendum Acknowledgement
- Delinquent Franchise Taxes Form
- Disclosure of Interested Parties (HB 1295)
- Submit to
- 112 Lamar Drive, Hillsboro, TX 76645
- Scope location
- Hillsboro, TX
Questions about this RFP
How do I respond to this RFP from Hill College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 112 Lamar Drive, Hillsboro, TX 76645. For questions, contact Katrina Mangum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hill College in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katrina Mangum at (254) 659-7706. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Table of contents, Company information, Financial capability evidence, Signed Proposal Acknowledgment Form, Vendor Certification Form, Felony Conviction Notification Form, Personnel qualifications, Client lists, Cost quotation, Functional requirement forms, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System capability and functionality (40%), Total cost of ownership including first 3 years of maintenance (25%), Continuing support services and product viability (20%), Conversion implementation and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hill College?
All active and historical solicitations from Hill College are tracked and searchable. As a higher ed agency, Hill College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgment Form, Vendor Certification Form, Felony Conviction Notification Form, Conflict of Interest Questionnaire (CIQ), Execution of Offer, Addendum Acknowledgement, Delinquent Franchi. Review the full document from Hill College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsboro, TX. Review the full solicitation for detailed scope requirements.