Evans County School System - Technology Equipment and Services - Bid ECSS 27-002 (2026)
Evans County School DistrictSchool · Claxton, GA- Due
- Nov 3, 2026
- Deadline passed
- Primary contact
- Amy Rogers
- (912) 739-3544
The 30-second brief
The Evans County School System is soliciting bids for technology equipment, specifically HP ProDesk 4 Mini G1i Desktop Computer units with accessories and professional services for the HP Mini Desktops for Classroom ViewSonic Board Upgrade Project. The procurement includes 51 desktop computers with Intel Core Ultra 5 processors, 16GB DDR5 SDRAM memory modules, HP 5-Year Care Pack Onsite Support, MK345 wireless keyboard combos, custom asset inventory tag labels, and ViewSonic ViewBoard media player mounting brackets. All items must be delivered fully configured, pre-installed, and labeled as specified to 705 West Main Street or 600 Hendrix Street in Claxton, Georgia. Bids are due by November 3, 2026, at 2:00pm, and must include estimated delivery timelines, warranty documentation, a signed signature page, and E-Verify documentation.
51 HP ProDesk 4 Mini G1i Desktop Computer Intel Core Ultra 5 225T/16 GB/256 GB; 51 HP 5-Year Care Pack Onsite Support UJ0F3E; 51 MK345 Wireless Keyboard Combo 920-006481; 51 Custom Asset Inventory Tag Label (Pre-Applied); 51 Kingston 16GB DDR5 SDRAM Memory Module; Professional Services Memory hardware installed for each HP ProDesk 4 Mini; 51 ViewSonic ViewBoard Media Player Mounting Bracket VB-ADP-001
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Summary
The Evans County School System is soliciting bids for technology equipment, specifically HP ProDesk 4 Mini G1i Desktop Computer units with accessories and professional services for the HP Mini Desktops for Classroom ViewSonic Board Upgrade Project.
The procurement includes 51 desktop computers with Intel Core Ultra 5 processors, 16GB DDR5 SDRAM memory modules, HP 5-Year Care Pack Onsite Support, MK345 wireless keyboard combos, custom asset inventory tag labels, and ViewSonic ViewBoard media player mounting brackets. All items must be delivered fully configured, pre-installed, and labeled as specified to 705 West Main Street or 600 Hendrix Street in Claxton, Georgia. Bids are due by November 3, 2026, at 2:00pm, and must include estimated delivery timelines, warranty documentation, a signed signature page, and E-Verify documentation.
REQUIRED DELIVERABLES
7- 51 HP ProDesk 4 Mini G1i Desktop Computer Intel Core Ultra 5 225T/16 GB/256 GB
- 51 HP 5-Year Care Pack Onsite Support UJ0F3E
- 51 MK345 Wireless Keyboard Combo 920-006481
- 51 Custom Asset Inventory Tag Label (Pre-Applied)
- 51 Kingston 16GB DDR5 SDRAM Memory Module
- Professional Services Memory hardware installed for each HP ProDesk 4 Mini
- 51 ViewSonic ViewBoard Media Player Mounting Bracket VB-ADP-001
REQUIRED ATTACHMENTS
Signed signature page, Notarized affidavit of work authorization and current business entity status with E-verification documentation
- Submit to
- Evans County School System, Attn: Amy Rogers-Bid #ECSS 27-002 Technology Equipment, 705 West Main Street, Claxton, GA 30417, or via US Mail, electronically, or hand delivered.
- Scope location
- Claxton, GA
- Reported agency
- Evans County School System
Questions about this BID
How do I respond to this Bid from Evans County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Evans County School System, Attn: Amy Rogers-Bid #ECSS 27-002 Technology Equipment, 705 West Main Street, Claxton, GA 30417, or via US Mail, electronically, or hand delivered.. For questions, contact Amy Rogers.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Evans County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Rogers at (912) 739-3544. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 51 HP ProDesk 4 Mini G1i Desktop Computer Intel Core Ultra 5 225T/16 GB/256 GB; 51 HP 5-Year Care Pack Onsite Support UJ0F3E; 51 MK345 Wireless Keyboard Combo 920-006481; 51 Custom Asset Inventory Tag Label (Pre-Applied); 51 Kingston 16GB DDR5 SDRAM Memory Module; Professional Services Memory hardwa. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Evans County School District?
All active and historical solicitations from Evans County School District are tracked and searchable. As a school agency, Evans County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed signature page, Notarized affidavit of work authorization and current business entity status with E-verification documentation. Review the full document from Evans County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Claxton, GA. Review the full solicitation for detailed scope requirements.