Esperanza Academy Charter School MTSS Data Systems RFP 2026
Esperanza Academy CsSchool · Philadelphia, PA- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 6, 2026
- Primary contact
- Francisco Ortega
The 30-second brief
Esperanza Academy Charter School (EACS) is seeking proposals for computer-based solutions to support a comprehensive Data, Assessment, and MTSS system for approximately 2,245 K-12 students in Philadelphia. The system must integrate academic and behavioral data, provide universal screening and diagnostic assessments (specifically for ELA and Math), and support data-driven decision-making across Tiers 1, 2, and 3. Key requirements include integration with PowerSchool SIS, real-time dashboards for teachers and administrators, and compliance with FERPA and Pennsylvania state assessment standards (PSSA/Keystone). The school serves a predominantly Latino population and encourages Spanish-language platforms. Proposals are due by 5:00 PM EST on May 6, 2026, via email to Francisco Ortega at [email protected].
Universal Screener/Diagnostic, Computer-Based Intervention Solutions, Data Warehouse and Dashboard, Implementation Support, Training
Instructional Quality (25%), MTSS Support (20%), Data & Reporting (20%), Ease of Use (15%), Integration Capabilities (10%), Cost (10%)
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Summary
Esperanza Academy Charter School (EACS) is seeking proposals for computer-based solutions to support a comprehensive Data, Assessment, and MTSS system for approximately 2,245 K-12 students in Philadelphia.
The system must integrate academic and behavioral data, provide universal screening and diagnostic assessments (specifically for ELA and Math), and support data-driven decision-making across Tiers 1, 2, and 3. Key requirements include integration with PowerSchool SIS, real-time dashboards for teachers and administrators, and compliance with FERPA and Pennsylvania state assessment standards (PSSA/Keystone). The school serves a predominantly Latino population and encourages Spanish-language platforms. Proposals are due by 5:00 PM EST on May 6, 2026, via email to Francisco Ortega at [email protected].
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Universal Screener/Diagnostic
- Computer-Based Intervention Solutions
- Data Warehouse and Dashboard
- Implementation Support
- Training
REQUIRED ATTACHMENTS
9- Cover Letter
- Table of Contents
- Experience of the Respondent
- Capacity
- Plan of Work
- Pricing Detail
- Privacy Policy
- Terms of Service
- Terms of Contract
- Submit to
- [email protected]
- Scope location
- Philadelphia, PA
- Reported agency
- Esperanza Academy Charter School
Questions about this RFP
How do I respond to this RFP from Esperanza Academy Cs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Francisco Ortega.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Esperanza Academy Cs in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Francisco Ortega. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Universal Screener/Diagnostic, Computer-Based Intervention Solutions, Data Warehouse and Dashboard, Implementation Support, Training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Instructional Quality (25%), MTSS Support (20%), Data & Reporting (20%), Ease of Use (15%), Integration Capabilities (10%), Cost (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Esperanza Academy Cs?
All active and historical solicitations from Esperanza Academy Cs are tracked and searchable. As a school agency, Esperanza Academy Cs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents, Experience of the Respondent, Capacity, Plan of Work, Pricing Detail, Privacy Policy, Terms of Service, Terms of Contract. Review the full document from Esperanza Academy Cs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.