Esperanza Academy Charter School - Furnishing and Installing Two New Tandem Compressor Sets - IFB 2026
Esperanza Academy CsSchool · Philadelphia, PA- Due
- Nov 30, 2026
- 16 days left
- Posted
- Nov 2, 2026
- Contract term
- 2 years
- Primary contact
- Alicia Mojica
The 30-second brief
Esperanza Academy Charter School (EACS) invites sealed bids for furnishing, delivery, and installation of two new tandem compressor sets serving both refrigeration circuits of the second-floor Daikin unit, Serial No. 701808, located at 4261 N. 5th Street, Philadelphia, PA 19140. The scope includes recovering existing refrigerant, disposing of two failed tandem compressor sets (four compressors total), furnishing and installing two new tandem compressor sets, liquid-line shell driers with drier cores, adaptor piping, crankcase heaters, and compressor contactors. Additional requirements involve nitrogen leak-checking, evacuation, charging with manufacturer-specified refrigerant (R-410A), acid testing, system start-up, and performance verification. Bids are due by November 30, 2026 at 11:00 a.m. A mandatory site walkthrough is scheduled for November 17, 2026 at 8:30 a.m., and written questions are due by November 24, 2026. Award will be made to the lowest responsive and responsible bidder, with a 2-year warranty requirement.
Two new tandem compressor sets, Two new liquid-line shell driers with drier cores, Adaptor piping, Four new crankcase heaters, Two new compressor contactors with auxiliary contacts
Lowest responsive and responsible Bidder
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Summary
Esperanza Academy Charter School (EACS) invites sealed bids for furnishing, delivery, and installation of two new tandem compressor sets serving both refrigeration circuits of the second-floor Daikin unit, Serial No. 701808, located at 4261 N. 5th Street, Philadelphia, PA 19140.
The scope includes recovering existing refrigerant, disposing of two failed tandem compressor sets (four compressors total), furnishing and installing two new tandem compressor sets, liquid-line shell driers with drier cores, adaptor piping, crankcase heaters, and compressor contactors. Additional requirements involve nitrogen leak-checking, evacuation, charging with manufacturer-specified refrigerant (R-410A), acid testing, system start-up, and performance verification. Bids are due by November 30, 2026 at 11:00 a.m. A mandatory site walkthrough is scheduled for November 17, 2026 at 8:30 a.m., and written questions are due by November 24, 2026. Award will be made to the lowest responsive and responsible bidder, with a 2-year warranty requirement.
EVALUATION CRITERIA
Lowest responsive and responsible Bidder
REQUIRED DELIVERABLES
5- Two new tandem compressor sets
- Two new liquid-line shell driers with drier cores
- Adaptor piping
- Four new crankcase heaters
- Two new compressor contactors with auxiliary contacts
REQUIRED ATTACHMENTS
12- Completed and signed Bid Form (Appendix A)
- Completed and notarized Non-Collusion Affidavit (Appendix B)
- Detailed equipment identification and compatibility information
- Itemized pricing
- Schedule
- Lead times
- Exclusion
- Warranty terms
- Three comparable project references and subcontractor listing (Appendix C)
- Licensing
- Insurance
- Applicable safety/clearance information
- Submit to
- Esperanza Academy Charter School, Attention: Alicia Mojica – Director of Operations, 301 W. Hunting Park Avenue, Philadelphia, PA 19140
- Scope location
- Philadelphia, PA
- Reported agency
- Esperanza Academy Charter School
Questions about this IFB
How do I respond to this IFB from Esperanza Academy Cs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Esperanza Academy Charter School, Attention: Alicia Mojica – Director of Operations, 301 W. Hunting Park Avenue, Philadelphia, PA 19140. For questions, contact Alicia Mojica.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Esperanza Academy Cs in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alicia Mojica. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two new tandem compressor sets, Two new liquid-line shell driers with drier cores, Adaptor piping, Four new crankcase heaters, Two new compressor contactors with auxiliary contacts. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Esperanza Academy Cs?
All active and historical solicitations from Esperanza Academy Cs are tracked and searchable. As a school agency, Esperanza Academy Cs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed Bid Form (Appendix A), Completed and notarized Non-Collusion Affidavit (Appendix B), Detailed equipment identification and compatibility information, Itemized pricing, schedule, l. Review the full document from Esperanza Academy Cs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.
