Philadelphia Parking Authority - Preventative Maintenance, Repair, Replacement and Emergency Services for Fencing and Gates - RFP No. 26-18 (2026)
Philadelphia Parking AuthoritySpecial District · Philadelphia, PA- Due
- Dec 8, 2026
- 31 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Shannon Stewart
- (215) 837-9025
The 30-second brief
The Philadelphia Parking Authority seeks proposals for preventative maintenance, repair, replacement, and 24/7 emergency services for all fencing, vehicular gates, and pedestrian access systems across multiple Authority locations, including garages, impound lots, and airport operations in Philadelphia, PA. The scope includes work on cyclone, chain link, and estate fencing, gate motors, control boards, loop detectors, limit switches, MyQ connectivity, and Von Duprin 365R electric door strikes. Vendors must submit sealed proposals by December 8, 2026, at 1:00 PM following a mandatory pre-proposal meeting and site visit on November 12, 2026. Evaluation criteria emphasize proposed costs, quality and approach, qualifications and experience, small diverse business participation, and responsiveness.
Preventative maintenance, Repair, Replacement, And 24/7 emergency services for fencing, Vehicular gates, And pedestrian access systems
Proposed costs and changes to the proposed contract (40%), The quality and approach of the Offeror's proposal (30%), Qualification and experience of the Offeror (15%), Small and Small Diverse Business participation (10%), Responsiveness of the proposal (5%)
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Summary
The Philadelphia Parking Authority seeks proposals for preventative maintenance, repair, replacement, and 24/7 emergency services for all fencing, vehicular gates, and pedestrian access systems across multiple Authority locations, including garages, impound lots, and airport operations in Philadelphia, PA. The scope includes work on cyclone, chain link, and estate fencing, gate motors, control boards, loop detectors, limit switches, MyQ connectivity, and Von Duprin 365R electric door strikes.
Vendors must submit sealed proposals by December 8, 2026, at 1:00 PM following a mandatory pre-proposal meeting and site visit on November 12, 2026. Evaluation criteria emphasize proposed costs, quality and approach, qualifications and experience, small diverse business participation, and responsiveness.
EVALUATION CRITERIA
Proposed costs and changes to the proposed contract (40%), The quality and approach of the Offeror's proposal (30%), Qualification and experience of the Offeror (15%), Small and Small Diverse Business participation (10%), Responsiveness of the proposal (5%)
REQUIRED DELIVERABLES
6- Preventative maintenance
- Repair
- Replacement
- 24/7 emergency services for fencing
- Vehicular gates
- Pedestrian access systems
REQUIRED ATTACHMENTS
10- Proposal Form
- Small and Small Diverse Business Participation Submittal
- Affidavit of Non-Collusion
- Proposal Decline Form
- Evidence of Insurance
- Sample certificate of insurance or insurance letter
- Commercial activity license
- Federal EIN
- References
- Small business procurement initiative certificate
- Submit to
- https://philapark.org/bids-solicitations/
- Duration
- 60 months
- Scope location
- Philadelphia, PA
Questions about this RFP
How do I respond to this RFP from Philadelphia Parking Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://philapark.org/bids-solicitations/. For questions, contact Shannon Stewart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Philadelphia Parking Authority in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Stewart at (215) 837-9025. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance, Repair, Replacement, And 24/7 emergency services for fencing, Vehicular gates, And pedestrian access systems. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed costs and changes to the proposed contract (40%), The quality and approach of the Offeror's proposal (30%), Qualification and experience of the Offeror (15%), Small and Small Diverse Business..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Philadelphia Parking Authority?
All active and historical solicitations from Philadelphia Parking Authority are tracked and searchable. As a special district agency, Philadelphia Parking Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Small and Small Diverse Business Participation Submittal, Affidavit of Non-Collusion, Proposal Decline Form, Evidence of Insurance, sample certificate of insurance or insurance letter,. Review the full document from Philadelphia Parking Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.