Elizabethtown Area School District Cloud-Based CCTV Video Management System Replacement RFQ 2026-CCTV-CLOUD-01
Elizabethtown Area SDSchool · Elizabethtown, PA- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 29, 2026
- Contract term
- 5 years
- Primary contact
- Austin Henderson
The 30-second brief
Elizabethtown Area School District is seeking quotes to replace its exacqVision backend with a cloud-based VMS for 328 cameras across five school sites. Quotes are due June 12, 2026, with a target operational date of August 21, 2026.
Implementation plan, Camera compatibility matrix, Storage plan, Network/security architecture diagram, Training materials, Final acceptance checklist
Technical compliance and fit (30%), Price and total cost of ownership (20%), Existing camera compatibility and migration approach (20%), Implementation schedule (15%), Vendor qualifications and support (15%)
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Summary
Elizabethtown Area School District is seeking quotes to replace its exacqVision backend with a cloud-based VMS for 328 cameras across five school sites. Quotes are due June 12, 2026, with a target operational date of August 21, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Implementation plan
- Camera compatibility matrix
- Storage plan
- Network/security architecture diagram
- Training materials
- Final acceptance checklist
REQUIRED ATTACHMENTS
3- Attachment A. Public Existing Camera Model/Resolution Summary
- Attachment B. Vendor Quote Checklist
- Attachment C. Cost Quote Form
- Submit to
- Email to [email protected]
- Scope location
- Elizabethtown, PA
- Reported agency
- Elizabethtown Area School District
Questions about this RFQ
How do I respond to this RFQ from Elizabethtown Area SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email to [email protected]. For questions, contact Austin Henderson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Elizabethtown Area SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Austin Henderson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Implementation plan, Camera compatibility matrix, Storage plan, Network/security architecture diagram, Training materials, Final acceptance checklist. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical compliance and fit (30%), Price and total cost of ownership (20%), Existing camera compatibility and migration approach (20%), Implementation schedule (15%), Vendor qualifications and suppor..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elizabethtown Area SD?
All active and historical solicitations from Elizabethtown Area SD are tracked and searchable. As a school agency, Elizabethtown Area SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A. Public Existing Camera Model/Resolution Summary, Attachment B. Vendor Quote Checklist, Attachment C. Cost Quote Form. Review the full document from Elizabethtown Area SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elizabethtown, PA. Review the full solicitation for detailed scope requirements.