West Chester Area School District - Spellman Administration Building HVAC Upgrade & Architectural Services RFP 2026
West Chester Area SDSchool · Exton, PA- Due
- Nov 30, 2026
- 27 days left
- Posted
- Oct 20, 2026
- Primary contact
- Wayne F. Birster, Jr.
- (484) 266-1255
The 30-second brief
The West Chester Area School District is soliciting proposals from select architectural firms to provide comprehensive architectural and engineering services including planning, design, engineering, and construction-phase support for HVAC upgrades, building reorganization, and renovations at the Spellman Administration Building located at 782 Springdale Drive, Exton, PA. The project scope includes full review and upgrades of HVAC, electrical, plumbing, and fire protection systems, evaluation of space organization, interior renovations with new GWB partitions, ceilings, LED lighting, floor coverings, toilet room finishes, low voltage wiring, and roof refurbishment or replacement. The approved overall project budget is $3,400,000 with an estimated construction cost of $2,425,000. Proposals are due by Monday, November 30, 2026, at 2:00 PM, with a mandatory pre-proposal walk-through scheduled for Wednesday, November 4, 2026, at 4:30 PM, and questions due by Friday, November 20, 2026.
Professional architectural and engineering services including Master Plan, Schematic Design, Design Development, Construction Documents, Bidding and Negotiation, Construction Contract Administration, And Project Closure Phase deliverables as defined in the Form of Agreement for Architectural Services and Attachment A.
Technical qualifications, relevant K-12 educational market experience, proposal, interviews, fees
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Summary
The West Chester Area School District is soliciting proposals from select architectural firms to provide comprehensive architectural and engineering services including planning, design, engineering, and construction-phase support for HVAC upgrades, building reorganization, and renovations at the Spellman Administration Building located at 782 Springdale Drive, Exton, PA. The project scope includes full review and upgrades of HVAC, electrical, plumbing, and fire protection systems, evaluation of space organization, interior renovations with new GWB partitions, ceilings, LED lighting, floor coverings, toilet room finishes, low voltage wiring, and roof refurbishment or replacement.
The approved overall project budget is $3,400,000 with an estimated construction cost of $2,425,000. Proposals are due by Monday, November 30, 2026, at 2:00 PM, with a mandatory pre-proposal walk-through scheduled for Wednesday, November 4, 2026, at 4:30 PM, and questions due by Friday, November 20, 2026.
EVALUATION CRITERIA
5- Technical qualifications
- Relevant K-12 educational market experience
- Proposal
- Interviews
- Fees
REQUIRED DELIVERABLES
Professional architectural and engineering services including Master Plan, Schematic Design, Design Development, Construction Documents, Bidding and Negotiation, Construction Contract Administration, And Project Closure Phase deliverables as defined in the Form of Agreement for Architectural Services and Attachment A.
REQUIRED ATTACHMENTS
4- Exhibits 1
- 2
- 3 and 4 (Non-Collusion Affidavit)
- Signed proposal submission
REQUIRED STAFFING
Principals, staff
- Submit to
- Wayne F. Birster, Jr., Director of Facilities and Operations, West Chester Area School District, 1181 McDermott Drive, West Chester, PA 19380 (5 bound copies and electronic PDF on USB flash drive)
- Scope location
- Exton, PA
- Reported agency
- West Chester Area School District
Questions about this RFP
How do I respond to this RFP from West Chester Area SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Wayne F. Birster, Jr., Director of Facilities and Operations, West Chester Area School District, 1181 McDermott Drive, West Chester, PA 19380 (5 bound copies and electronic PDF on USB flash drive). For questions, contact Wayne F. Birster, Jr..
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Chester Area SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wayne F. Birster, Jr. at (484) 266-1255. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principals, staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Professional architectural and engineering services including Master Plan, Schematic Design, Design Development, Construction Documents, Bidding and Negotiation, Construction Contract Administration, And Project Closure Phase deliverables as defined in the Form of Agreement for Architectural Service. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical qualifications, relevant K-12 educational market experience, proposal, interviews, fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Chester Area SD?
All active and historical solicitations from West Chester Area SD are tracked and searchable. As a school agency, West Chester Area SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibits 1, 2, 3 and 4 (Non-Collusion Affidavit), signed proposal submission. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from West Chester Area SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Exton, PA. Review the full solicitation for detailed scope requirements.