Edinburg Consolidated Independent School District - Telematics and Dashcams for White Fleet Vehicles - RFP 27-10 (2026)
Edinburg Consolidated Independent School DistrictSchool · Edinburg, TX- Due
- Nov 18, 2026
- 5 days left
- Posted
- Oct 28, 2026
- Contract term
- 3 years
- Primary contact
- Jessica Sambrano
- (956) 289-2311 ext 2137
The 30-second brief
The Edinburg Consolidated Independent School District is seeking proposals for telematics and dual-facing dashcams for white fleet vehicles under RFP 27-10. The contract encompasses equipment provision, installation, cloud storage services, and monitoring services for 175 vehicles. Required specifications include real-time GPS tracking, historical data, engine diagnostics, internal memory, live video streaming, two-way calling, and AI-powered detection of unsafe driving behaviors such as cell phone use, close following, traffic light violations, and speeding. The contract period is for three years beginning December 9, 2026, with an option to renew annually for an additional five-year period. Responses are due by November 18, 2026 at 3:00 PM, with questions due by November 16, 2026. Evaluation criteria include purchase price, vendor reputation, product quality, meeting district needs, and long-term costs. Vendors must comply with SB9 fingerprinting requirements and submit required forms including Form 1295 and W-9.
Initial cost per unit (175 EA), Initial setup fees, Equipment (Telematics) Monthly Cost per Unit - All Fees (175 EA), Equipment (Dashcam-Dual Facing - Driver/Road) Monthly Cost per Unit - All Fees (175 EA), Cloud Storage Service Monthly Cost per Unit - All Fees (175 EA), Equipment Replacement Costs (1 EA), Training (1 EA)
Purchase price (30%), Reputation of the vendor and the vendor's goods or services (10%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (25%), The total long-term cost to the district to acquire the vendor's goods or services (10%), Any other relative factor deemed necessary (10%)
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Summary
The Edinburg Consolidated Independent School District is seeking proposals for telematics and dual-facing dashcams for white fleet vehicles under RFP 27-10.
The contract encompasses equipment provision, installation, cloud storage services, and monitoring services for 175 vehicles. Required specifications include real-time GPS tracking, historical data, engine diagnostics, internal memory, live video streaming, two-way calling, and AI-powered detection of unsafe driving behaviors such as cell phone use, close following, traffic light violations, and speeding. The contract period is for three years beginning December 9, 2026, with an option to renew annually for an additional five-year period. Responses are due by November 18, 2026 at 3:00 PM, with questions due by November 16, 2026. Evaluation criteria include purchase price, vendor reputation, product quality, meeting district needs, and long-term costs. Vendors must comply with SB9 fingerprinting requirements and submit required forms including Form 1295 and W-9.
EVALUATION CRITERIA
Purchase price (30%), Reputation of the vendor and the vendor's goods or services (10%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (25%), The total long-term cost to the district to acquire the vendor's goods or services (10%), Any other relative factor deemed necessary (10%)
REQUIRED DELIVERABLES
Initial cost per unit (175 EA), Initial setup fees, Equipment (Telematics) Monthly Cost per Unit - All Fees (175 EA), Equipment (Dashcam-Dual Facing - Driver/Road) Monthly Cost per Unit - All Fees (175 EA), Cloud Storage Service Monthly Cost per Unit - All Fees (175 EA), Equipment Replacement Costs (1 EA), Training (1 EA)
REQUIRED ATTACHMENTS
5- Substitute W-9 & Direct Deposit Authorization Form
- 1295 and Instructions
- CIQ Form
- Insurance Coverage
- Conflict of Interest Disclosure
- Submit to
- https://ecisd.ionwave.net/PublicDetail.aspx?bidID=294&SourceType=1
- Duration
- 96 months
- Scope location
- Edinburg, TX
Questions about this RFP
How do I respond to this RFP from Edinburg Consolidated Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ecisd.ionwave.net/PublicDetail.aspx?bidID=294&SourceType=1. For questions, contact Jessica Sambrano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Edinburg Consolidated Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Sambrano at (956) 289-2311 ext 2137. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial cost per unit (175 EA), Initial setup fees, Equipment (Telematics) Monthly Cost per Unit - All Fees (175 EA), Equipment (Dashcam-Dual Facing - Driver/Road) Monthly Cost per Unit - All Fees (175 EA), Cloud Storage Service Monthly Cost per Unit - All Fees (175 EA), Equipment Replacement Costs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price (30%), Reputation of the vendor and the vendor's goods or services (10%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's need..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Edinburg Consolidated Independent School District?
All active and historical solicitations from Edinburg Consolidated Independent School District are tracked and searchable. As a school agency, Edinburg Consolidated Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Substitute W-9 & Direct Deposit Authorization Form, 1295 and Instructions, CIQ Form, Insurance Coverage, Conflict of Interest Disclosure. Review the full document from Edinburg Consolidated Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.
