Dept of Natural and Cultural Resources, New Hampshire - 250th Anniversary Event Infrastructure, RFB-DNCR-2026-13, 2026
New Hampshire Department of Natural and Cultural Resources | State of New HampshireState · Concord, NH- Due
- Apr 6, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Primary contact
- Eric Goulet
- (603) 271-2140
The 30-second brief
The State of New Hampshire Department of Natural and Cultural Resources is requesting bids for rental equipment, infrastructure, light refreshments, and on-site support services to support a community commemorative event for the 250th Anniversary of American Independence at the New Hampshire State House on Saturday, July 4, 2026. The scope includes event setup and breakdown, an elevated stage platform 10'x10', a podium/lectern with stage, a professional sound system with technical support, event tents, folding banquet tables, tablecloths, decorations, folding chairs, water dispensing units with a 200-gallon minimum potable water supply, ice, paper cups, cocktail napkins, fresh fruit cups, assorted baked goods, ice pops, and waste collection. Bids are due by April 6, 2026, at 2:00 PM EST. The award will be made to the vendor meeting the criteria and providing the lowest total cost.
Code-compliant elevated stage platform 10’x10’ and installation, Podium/lectern with stage, Professional Sound System with setup/technical support, Power distribution and cable management, Commercial-grade event tent 20’x20’ ADA-compliant, Commercial-grade event tents 10’x10’, 6’ Folding Banquet Tables, 60”x102” Tablecloths, Helium balloons, Patriotic bunting, Folding chairs, Commercial-grade water dispensing units, Potable water supply, 20lb bags of Ice, Paper cups, Cocktail napkins, Trash receptacles, Signage, Fresh Fruit Cups, 6-inch compostable forks, Assorted baked goods, Frozen Ice Pops, Delivery and pickup, Installation and setup, Sound system setup and support, Site cleanup & waste disposal
Lowest cost in total
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Summary
The State of New Hampshire Department of Natural and Cultural Resources is requesting bids for rental equipment, infrastructure, light refreshments, and on-site support services to support a community commemorative event for the 250th Anniversary of American Independence at the New Hampshire State House on Saturday, July 4, 2026.
The scope includes event setup and breakdown, an elevated stage platform 10'x10', a podium/lectern with stage, a professional sound system with technical support, event tents, folding banquet tables, tablecloths, decorations, folding chairs, water dispensing units with a 200-gallon minimum potable water supply, ice, paper cups, cocktail napkins, fresh fruit cups, assorted baked goods, ice pops, and waste collection. Bids are due by April 6, 2026, at 2:00 PM EST. The award will be made to the vendor meeting the criteria and providing the lowest total cost.
EVALUATION CRITERIA
Lowest cost in total
REQUIRED DELIVERABLES
26- Code-compliant elevated stage platform 10’x10’ and installation
- Podium/lectern with stage
- Professional Sound System with setup/technical support
- Power distribution and cable management
- Commercial-grade event tent 20’x20’ ADA-compliant
- Commercial-grade event tents 10’x10’
- 6’ Folding Banquet Tables
- 60”x102” Tablecloths
- Helium balloons
- Patriotic bunting
- Folding chairs
- Commercial-grade water dispensing units
- Potable water supply
- 20lb bags of Ice
- Paper cups
- Cocktail napkins
- Trash receptacles
- Signage
- Fresh Fruit Cups
- 6-inch compostable forks
- Assorted baked goods
- Frozen Ice Pops
- Delivery and pickup
- Installation and setup
- Sound system setup and support
- Site cleanup & waste disposal
REQUIRED ATTACHMENTS
6- Bid Transmittal Letter signed under oath and notarized
- Pricing in Attachment A
- Vendor Contact Information
- Certificate of Insurance
- Workers' Compensation documentation
- Certificate of Good Standing from NH Secretary of State
- Submit to
- [email protected]
- Scope location
- Concord, NH
- Reported agency
- Dept of Natural & Cultural Resources-NH
Questions about this BID
How do I respond to this Bid from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Eric Goulet.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including New Hampshire Department of Natural and Cultural Resources | State of New Hampshire in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Goulet at (603) 271-2140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Code-compliant elevated stage platform 10’x10’ and installation, Podium/lectern with stage, Professional Sound System with setup/technical support, Power distribution and cable management, Commercial-grade event tent 20’x20’ ADA-compliant, Commercial-grade event tents 10’x10’, 6’ Folding Banquet Tab. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost in total" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire?
All active and historical solicitations from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire are tracked and searchable. As a state agency, New Hampshire Department of Natural and Cultural Resources | State of New Hampshire regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Transmittal Letter signed under oath and notarized, Pricing in Attachment A, Vendor Contact Information, Certificate of Insurance, Workers' Compensation documentation, Certificate of Good Standing. Review the full document from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Concord, NH. Review the full solicitation for detailed scope requirements.