Department of Natural and Cultural Resources 250th Anniversary Event Rental Equipment - RFB-DNCR-2026-13 (2026)
New Hampshire Department of Natural and Cultural Resources | State of New HampshireState · Concord, NH- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Primary contact
- Eric Goulet
- (603) 271-2140
The 30-second brief
The New Hampshire Department of Natural and Cultural Resources is soliciting bids for rental equipment, infrastructure, light refreshments, and on-site support services for a community commemorative event celebrating the 250th Anniversary of American Independence at the New Hampshire State House. The required scope includes a code-compliant elevated stage platform, sound system, commercial-grade event tents, folding chairs, banquet tables, decorations, hydration stations, and fresh food service. Vendors must provide setup, on-site staffing, continuous replenishment, waste collection, and site restoration on Saturday, July 4, 2026. Bids are due by April 23, 2026, at 2:00 PM EST, with award based on the lowest total cost.
(1) Code-compliant elevated stage platform 10’x10’ and installation, (1) Podium/lectern with stage, (1) Professional Sound System, (1) Commercial-grade event tent 20’x20’ ADA-compliant, (3) Commercial-grade event tents 10’x10’, (5) 6’ Folding Banquet Tables, (5) 60”x102” Tablecloths, (24) Helium balloons, Patriotic bunting, (300) Folding chairs, (8) Commercial-grade water dispensing units, 200-gallon minimum potable water supply, (23) 20lb bags of Ice, (2500) 8 oz. paper cups, (2500) cocktail napkins, (4) Trash receptacles, (600) Fresh fruit cups, (600) 6 oz. paper cups for fruit, (600) 6-inch compostable forks, (600) Assorted baked goods, (600) Frozen Ice Pops
Lowest cost in total
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Summary
The New Hampshire Department of Natural and Cultural Resources is soliciting bids for rental equipment, infrastructure, light refreshments, and on-site support services for a community commemorative event celebrating the 250th Anniversary of American Independence at the New Hampshire State House.
The required scope includes a code-compliant elevated stage platform, sound system, commercial-grade event tents, folding chairs, banquet tables, decorations, hydration stations, and fresh food service. Vendors must provide setup, on-site staffing, continuous replenishment, waste collection, and site restoration on Saturday, July 4, 2026. Bids are due by April 23, 2026, at 2:00 PM EST, with award based on the lowest total cost.
EVALUATION CRITERIA
Lowest cost in total
REQUIRED DELIVERABLES
21- (1) Code-compliant elevated stage platform 10’x10’ and installation
- (1) Podium/lectern with stage
- (1) Professional Sound System
- (1) Commercial-grade event tent 20’x20’ ADA-compliant
- (3) Commercial-grade event tents 10’x10’
- (5) 6’ Folding Banquet Tables
- (5) 60”x102” Tablecloths
- (24) Helium balloons
- Patriotic bunting
- (300) Folding chairs
- (8) Commercial-grade water dispensing units
- 200-gallon minimum potable water supply
- (23) 20lb bags of Ice
- (2500) 8 oz. paper cups
- (2500) cocktail napkins
- (4) Trash receptacles
- (600) Fresh fruit cups
- (600) 6 oz. paper cups for fruit
- (600) 6-inch compostable forks
- (600) Assorted baked goods
- (600) Frozen Ice Pops
REQUIRED ATTACHMENTS
6- Certificate of Insurance
- Vendor Application Package
- New Hampshire Secretary of State Registration
- Confidentiality and Non-Disclosure Agreement
- Release of Criminal Record Authorization Form
- Transmittal Letter
- Submit to
- [email protected]
- Scope location
- Concord, NH
- Reported agency
- State of New Hampshire
Questions about this BID
How do I respond to this Bid from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Eric Goulet.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including New Hampshire Department of Natural and Cultural Resources | State of New Hampshire in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Goulet at (603) 271-2140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: (1) Code-compliant elevated stage platform 10’x10’ and installation, (1) Podium/lectern with stage, (1) Professional Sound System, (1) Commercial-grade event tent 20’x20’ ADA-compliant, (3) Commercial-grade event tents 10’x10’, (5) 6’ Folding Banquet Tables, (5) 60”x102” Tablecloths, (24) Helium bal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost in total" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire?
All active and historical solicitations from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire are tracked and searchable. As a state agency, New Hampshire Department of Natural and Cultural Resources | State of New Hampshire regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Vendor Application Package, New Hampshire Secretary of State Registration, Confidentiality and Non-Disclosure Agreement, Release of Criminal Record Authorization Form, Transm. Review the full document from New Hampshire Department of Natural and Cultural Resources | State of New Hampshire for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Concord, NH. Review the full solicitation for detailed scope requirements.