Department of Public Works and Government Services - Language interpretation and note taking - RFP 10082025 (2026)
Elections CanadaFederal · Gatineau, QC- Due
- Dec 1, 2026
- 17 days left
- Posted
- Nov 6, 2026
- Duration
- 62 months
- Primary contact
- Eric Beaudry
- (873) 355-4728
The 30-second brief
The Contractor must provide, on request and within short notice periods, real-time computerized note-taking services and spoken-language interpretation services to support an employee with a hearing impairment. The services must enable the employee to fully participate in meetings, training sessions, workshops, conferences, and other work-related activities. Services may be required for meetings conducted in English, French, or both official languages and may be provided virtually or in person within the National Capital Region (NCR). The estimated contract period is 62 months with a proposed start date of 2027/01/04. Submission deadline is 2026/12/01. Selection criteria is Highest Combined Rating of Technical Merit and Price.
Highest Combined Rating of Technical Merit and Price
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Summary
The Contractor must provide, on request and within short notice periods, real-time computerized note-taking services and spoken-language interpretation services to support an employee with a hearing impairment.
The services must enable the employee to fully participate in meetings, training sessions, workshops, conferences, and other work-related activities. Services may be required for meetings conducted in English, French, or both official languages and may be provided virtually or in person within the National Capital Region (NCR). The estimated contract period is 62 months with a proposed start date of 2027/01/04. Submission deadline is 2026/12/01. Selection criteria is Highest Combined Rating of Technical Merit and Price.
EVALUATION CRITERIA
Highest Combined Rating of Technical Merit and Price
- Submit to
- https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/cb-381-84231860
- Scope location
- National Capital Region, QC
- Reported agency
- Department of Public Works and Government Services
Questions about this RFP
How do I respond to this RFP from Elections Canada?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Submissions should be delivered to: https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/cb-381-84231860. For questions, contact Eric Beaudry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elections Canada in QC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Beaudry at (873) 355-4728. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest Combined Rating of Technical Merit and Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elections Canada?
All active and historical solicitations from Elections Canada are tracked and searchable. As a federal agency, Elections Canada regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 62 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Elections Canada for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: National Capital Region, QC. Review the full solicitation for detailed scope requirements.
