Dane County Highway Department Asset Management System Development and Implementation - 2026-RFP-049-PR
Dane CountyCounty · Madison, WI- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Primary contact
- Brian Rice
- (608) 513-1526
The 30-second brief
Dane County is seeking proposals from qualified consultants for the development and implementation of a comprehensive asset management system and interactive program for highway department infrastructure. Covered asset categories include culverts, signs, traffic counts, bridges, small local structures, sign structures, retaining walls, storm sewers, access-controlled highway driveways, guardrails and barrier walls, pavement segments and condition (PASER), sidewalks and paths, and traffic signals. The selected consultant will migrate existing data from systems including Cartegraph, Google Maps, WisDOT HSI, Access databases, and Mylar sheets into an ArcGIS environment with robust table structures, real-time inspection condition dashboards, and offline field data collection functionality. The submission deadline is October 27, 2026, at 2:00 PM, with questions due by October 9, 2026. Proposals must be submitted via the Dane County eProcurement Portal.
Development of Dashboard, Culverts - Including Data Migration and Table Developments, Signs - Including Data Migration and Table Developments, Traffic Counts - Including Data Migration and Table Developments, Bridges - Including Data Migration, Table Developments, And future workflow, Local Small Structures - Including Data Migration, Table Developments, And future workflow, Sign Structures - Including Data Migration, Table Developments, And future workflow, Retaining Walls - Including Data Migration, Table Developments, And future workflow, Storm Sewer - Table Development, Driveways on Access Controlled Highways - Table Development, Guardrails/Barriers - Table Developments, And data collection, Pavement Segments and Condition - Table Developments, And data collection, Sidewalks and Paths - Table Developments, And data collection
Firm Description & Relevant Firm Experience (25 points), Project Team, Roles & Resumes (10 points), Project Understanding & Approach (20 points), Data Collection Methodology (15 points), Project Schedule (10 points), Cost (20 points), Local Vendor Preference (5 points)
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Summary
Dane County is seeking proposals from qualified consultants for the development and implementation of a comprehensive asset management system and interactive program for highway department infrastructure.
Covered asset categories include culverts, signs, traffic counts, bridges, small local structures, sign structures, retaining walls, storm sewers, access-controlled highway driveways, guardrails and barrier walls, pavement segments and condition (PASER), sidewalks and paths, and traffic signals. The selected consultant will migrate existing data from systems including Cartegraph, Google Maps, WisDOT HSI, Access databases, and Mylar sheets into an ArcGIS environment with robust table structures, real-time inspection condition dashboards, and offline field data collection functionality. The submission deadline is October 27, 2026, at 2:00 PM, with questions due by October 9, 2026. Proposals must be submitted via the Dane County eProcurement Portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
24- Development of Dashboard
- Culverts - Including Data Migration and Table Developments
- Signs - Including Data Migration and Table Developments
- Traffic Counts - Including Data Migration and Table Developments
- Bridges - Including Data Migration
- Table Developments
- Future workflow
- Local Small Structures - Including Data Migration
- Table Developments
- Future workflow
- Sign Structures - Including Data Migration
- Table Developments
- Future workflow
- Retaining Walls - Including Data Migration
- Table Developments
- Future workflow
- Storm Sewer - Table Development
- Driveways on Access Controlled Highways - Table Development
- Guardrails/Barriers - Table Developments
- Data collection
- Pavement Segments and Condition - Table Developments
- Data collection
- Sidewalks and Paths - Table Developments
- Data collection
REQUIRED ATTACHMENTS
3- W9 form
- RFP Response Document
- Cost Proposal Document
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Scope location
- Madison, WI
- Reported agency
- County of Dane
Questions about this RFP
How do I respond to this RFP from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Brian Rice.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Rice at (608) 513-1526. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Development of Dashboard, Culverts - Including Data Migration and Table Developments, Signs - Including Data Migration and Table Developments, Traffic Counts - Including Data Migration and Table Developments, Bridges - Including Data Migration, Table Developments, And future workflow, Local Small St. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Description & Relevant Firm Experience (25 points), Project Team, Roles & Resumes (10 points), Project Understanding & Approach (20 points), Data Collection Methodology (15 points), Project Sched..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9 form, RFP Response Document, Cost Proposal Document. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.