Dane County - Acceptance of Hazardous Waste for Disposal - 2026-RFP-070-PR (2026)
Dane CountyCounty · Madison, WI- Due
- Dec 2, 2026
- 30 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Hazel Schuster
- (608) 896-3861
The 30-second brief
Dane County is seeking proposals for the collection, transportation, and final disposition of hazardous waste and non-hazardous waste collected at the Dane County Clean Sweep Program, operated by the Department of Waste & Renewables located at Dane County Landfill No. 2 (Rodefeld) in Madison, Wisconsin. The scope encompasses classifying, sorting, containerizing, inventorying, manifesting, labeling, and transporting drums, cubic yard boxes, and DOT/EPA-approved containers of hazardous materials including pesticides, flammable liquids, acids, alkalines, mercury, and PCB wastes. Proposers must handle estimated annual quantities exceeding 605,000 pounds of material, provide minimum 48-foot shipping trailers for drop-and-hook accumulation, conduct annual satellite collection events, and furnish required safety equipment. Submissions are due by December 2, 2026, with a question submission deadline of November 12, 2026.
Oil-Based Paint (bulked), Oil-Based Paint (CY box), Halogenated Solvent (bulked), Nonhalogenated Flammable Liquids for fuel blending (bulked), Non-pourable Flammables (paint-related materials), Flammable Gas (Aerosol Cans), Acids (Loose/Labpack), Alkalines (Loose/Labpack), Toxic Liquids (Loose/Labpack), Toxic Liquids (Bulked), Toxic Solids (Loose/Labpack), Oxidizers (Loose/Labpack), Flammable Solids (Loose/Labpack), Spontaneously Combustible (Labpack), Dangerous When Wet (Labpack), Organic Peroxides (Labpack), Metallic Mercury, Mercury Containing Devices, Mercury Amalgam, Mercury Compounds (Loose/Labpack), Broken Fluorescent Lamps, PCB Contaminated Liquid, PCB Containing Devices (lighting ballast), Compressed Gas Cylinders, Antifreeze (bulked), Petroleum Debris, Dioxin Waste, Non-Controlled Pharmaceuticals, Asbestos Roof Tar, Vaping Devices, Non-hazardous non-RCRA liquids (bulked household cleaners), Used oil filters, Medications (no controlled substances), Small Flammables Loosepack (nail polish, Tubes of adhesives, Etc.), 5-gallon plastic container, 10-gallon plastic/fiber container, 30-gallon plastic/fiber container, 55-gallon plastic container, 55-gallon steel container, 85-gallon steel overpack container, Cubic yard cardboard box with plastic liner, Vermiculite packing material, Clay oil absorbent material (Oil Dry or equivalent), Pallets
Mandatory Requirements (15 points, 14.3%), Waste Disposal Requirements (15 points, 14.3%), Waste Characterization (15 points, 14.3%), Company Profile (10 points, 9.5%), Organization Capabilities (5 points, 4.8%), Staff Qualifications (5 points, 4.8%), Project Approach & Disposal Methods (5 points, 4.8%), Reporting (5 points, 4.8%), Insurance Coverage (5 points, 4.8%), Cost (20 points, 19%), Local Vendor Preference (5 points, 4.8%)
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Summary
Dane County is seeking proposals for the collection, transportation, and final disposition of hazardous waste and non-hazardous waste collected at the Dane County Clean Sweep Program, operated by the Department of Waste & Renewables located at Dane County Landfill No. 2 (Rodefeld) in Madison, Wisconsin.
The scope encompasses classifying, sorting, containerizing, inventorying, manifesting, labeling, and transporting drums, cubic yard boxes, and DOT/EPA-approved containers of hazardous materials including pesticides, flammable liquids, acids, alkalines, mercury, and PCB wastes. Proposers must handle estimated annual quantities exceeding 605,000 pounds of material, provide minimum 48-foot shipping trailers for drop-and-hook accumulation, conduct annual satellite collection events, and furnish required safety equipment. Submissions are due by December 2, 2026, with a question submission deadline of November 12, 2026.
EVALUATION CRITERIA
11- Mandatory Requirements (15 points, 14.3%)
- Waste Disposal Requirements (15 points, 14.3%)
- Waste Characterization (15 points, 14.3%)
- Company Profile (10 points, 9.5%)
- Organization Capabilities (5 points, 4.8%)
- Staff Qualifications (5 points, 4.8%)
- Project Approach & Disposal Methods (5 points, 4.8%)
- Reporting (5 points, 4.8%)
- Insurance Coverage (5 points, 4.8%)
- Cost (20 points, 19%)
- Local Vendor Preference (5 points, 4.8%)
REQUIRED DELIVERABLES
44- Oil-Based Paint (bulked)
- Oil-Based Paint (CY box)
- Halogenated Solvent (bulked)
- Nonhalogenated Flammable Liquids for fuel blending (bulked)
- Non-pourable Flammables (paint-related materials)
- Flammable Gas (Aerosol Cans)
- Acids (Loose/Labpack)
- Alkalines (Loose/Labpack)
- Toxic Liquids (Loose/Labpack)
- Toxic Liquids (Bulked)
- Toxic Solids (Loose/Labpack)
- Oxidizers (Loose/Labpack)
- Flammable Solids (Loose/Labpack)
- Spontaneously Combustible (Labpack)
- Dangerous When Wet (Labpack)
- Organic Peroxides (Labpack)
- Metallic Mercury
- Mercury Containing Devices
- Mercury Amalgam
- Mercury Compounds (Loose/Labpack)
- Broken Fluorescent Lamps
- PCB Contaminated Liquid
- PCB Containing Devices (lighting ballast)
- Compressed Gas Cylinders
- Antifreeze (bulked)
- Petroleum Debris
- Dioxin Waste
- Non-Controlled Pharmaceuticals
- Asbestos Roof Tar
- Vaping Devices
- Non-hazardous non-RCRA liquids (bulked household cleaners)
- Used oil filters
- Medications (no controlled substances)
- Small Flammables Loosepack (nail polish, Tubes of adhesives, Etc.)
- 5-gallon plastic container
- 10-gallon plastic/fiber container
- 30-gallon plastic/fiber container
- 55-gallon plastic container
- 55-gallon steel container
- 85-gallon steel overpack container
- Cubic yard cardboard box with plastic liner
- Vermiculite packing material
- Clay oil absorbent material (Oil Dry or equivalent)
- Pallets
REQUIRED ATTACHMENTS
4- RFP Response Document
- Attachment A- Disposal Methods and Facilities Declaration
- Insurance Coverage
- W9 Upload
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Duration
- 60 months
- Scope location
- Madison, WI
- Reported agency
- County of Dane
Questions about this RFP
How do I respond to this RFP from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Hazel Schuster.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hazel Schuster at (608) 896-3861. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Oil-Based Paint (bulked), Oil-Based Paint (CY box), Halogenated Solvent (bulked), Nonhalogenated Flammable Liquids for fuel blending (bulked), Non-pourable Flammables (paint-related materials), Flammable Gas (Aerosol Cans), Acids (Loose/Labpack), Alkalines (Loose/Labpack), Toxic Liquids (Loose/Labpa. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements (15 points, 14.3%), Waste Disposal Requirements (15 points, 14.3%), Waste Characterization (15 points, 14.3%), Company Profile (10 points, 9.5%), Organization Capabilities (5 po..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Response Document, Attachment A- Disposal Methods and Facilities Declaration, Insurance Coverage, W9 Upload. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.