County of Dane - Evaluation of Public Safety Answering Point (PSAP) Consolidation - 2026-RFP-071-PR
Dane CountyCounty · Madison, WI- Due
- Dec 10, 2026
- 38 days left
- Posted
- Oct 26, 2026
- Primary contact
- Luis Bixler
- (608) 267-2507
The 30-second brief
Dane County Public Safety Communications is soliciting proposals from qualified firms or individuals to conduct a comprehensive evaluation of the potential consolidation of some or all of Dane County's Public Safety Answering Points (PSAPs), including an assessment of any associated loss or gain of State of Wisconsin funding. The selected consultant will perform a full analysis of each participating PSAP's operational capabilities, identifying strengths, limitations, and impacts—positive or negative—that consolidation may have on respective communities, including fiscal implications, staffing levels, personnel costs, CAD/RMS and NG911 telephony readiness, radio system interoperability, interfaces, data governance, and facilities readiness. Proposals are due by December 10, 2026, with questions due by November 19, 2026.
Comprehensive Written Report, Fiscal Impact Model, Staffing Impact Analysis per PSAP, Operational Performance Analysis, Technology & Interoperability Assessment, Risk Register & Mitigation Plan, Stakeholder Engagement Summary, Executive Presentation, Data & Assumptions Appendix
Organizational Capabilities (19%), Staff Qualifications (14.3%), Project Approach (23.8%), Proposer References (9.5%), Cost (28.6%), Local Vendor Preference (4.8%)
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Summary
Dane County Public Safety Communications is soliciting proposals from qualified firms or individuals to conduct a comprehensive evaluation of the potential consolidation of some or all of Dane County's Public Safety Answering Points (PSAPs), including an assessment of any associated loss or gain of State of Wisconsin funding.
The selected consultant will perform a full analysis of each participating PSAP's operational capabilities, identifying strengths, limitations, and impacts—positive or negative—that consolidation may have on respective communities, including fiscal implications, staffing levels, personnel costs, CAD/RMS and NG911 telephony readiness, radio system interoperability, interfaces, data governance, and facilities readiness. Proposals are due by December 10, 2026, with questions due by November 19, 2026.
EVALUATION CRITERIA
6- Organizational Capabilities (19%)
- Staff Qualifications (14.3%)
- Project Approach (23.8%)
- Proposer References (9.5%)
- Cost (28.6%)
- Local Vendor Preference (4.8%)
REQUIRED DELIVERABLES
9- Comprehensive Written Report
- Fiscal Impact Model
- Staffing Impact Analysis per PSAP
- Operational Performance Analysis
- Technology & Interoperability Assessment
- Risk Register & Mitigation Plan
- Stakeholder Engagement Summary
- Executive Presentation
- Data & Assumptions Appendix
REQUIRED ATTACHMENTS
W-9, Certificate of Insurance
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Scope location
- Madison, WI
- Reported agency
- County of Dane
Questions about this RFP
How do I respond to this RFP from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Luis Bixler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Luis Bixler at (608) 267-2507. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive Written Report, Fiscal Impact Model, Staffing Impact Analysis per PSAP, Operational Performance Analysis, Technology & Interoperability Assessment, Risk Register & Mitigation Plan, Stakeholder Engagement Summary, Executive Presentation, Data & Assumptions Appendix. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Capabilities (19%), Staff Qualifications (14.3%), Project Approach (23.8%), Proposer References (9.5%), Cost (28.6%), Local Vendor Preference (4.8%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Certificate of Insurance. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.