Dane County RFP 2026-RFP-067-PR Public Safety Communications Radio Interoperability and Systems Engineering Services (2026)
Dane CountyCounty · Dane County, WI- Due
- Nov 3, 2026
- 17 days left
- Posted
- Sep 22, 2026
- Primary contact
- Megan Rogan
- (608) 283-1487
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THE 30-SECOND BRIEF
Dane County is seeking a qualified consultant to provide professional planning, analysis, and facilitation services addressing short- and long-term needs for public safety radio communications and interoperability systems under solicitation 2026-RFP-067-PR. The study encompasses voice and paging communications infrastructure including two-way radio infrastructure, base stations, mobile and portable radios, pagers, microwave systems, fiber networks, tower sites, dispatch centers, and emergency medical communications interfaces. Key deliverables include a comprehensive needs analysis, interoperability gap analysis, coverage mapping, propagation studies, transition planning, and vendor-neutral RFP development. Proposals are due by November 3, 2026, with a question deadline of October 15, 2026. Evaluation criteria include organizational capabilities, staff capabilities, project approach, project schedule and work plan, cost, and local vendor preference.
Needs Assessment & Stakeholder Engagement, Existing Infrastructure Documentation & Analysis, Interoperability Review, Coverage Analysis (Existing + Proposed), Migration/Transition Planning, Recommended Acquisition & Implementation Plan, Vendor-Neutral RFP Development, RFP Process Support & Evaluation Assistance, Electronic Documentation (Drawings & System Architecture), Budgetary Estimates & Cost/Benefit Analysis, Training Requirements Development, Vendor Selection Criteria Development
ORGANIZATIONAL CAPABILITIES (15), STAFF CAPABILITIES (15), PROJECT APPROACH (25), PROJECT SCHEDULE AND WORK PLAN (15), Cost (30), Local Vendor Preference (5)
SUMMARY
Dane County is seeking a qualified consultant to provide professional planning, analysis, and facilitation services addressing short- and long-term needs for public safety radio communications and interoperability systems under solicitation 2026-RFP-067-PR. The study encompasses voice and paging communications infrastructure including two-way radio infrastructure, base stations, mobile and portable radios, pagers, microwave systems, fiber networks, tower sites, dispatch centers, and emergency medical communications interfaces.
Key deliverables include a comprehensive needs analysis, interoperability gap analysis, coverage mapping, propagation studies, transition planning, and vendor-neutral RFP development. Proposals are due by November 3, 2026, with a question deadline of October 15, 2026. Evaluation criteria include organizational capabilities, staff capabilities, project approach, project schedule and work plan, cost, and local vendor preference.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Needs Assessment & Stakeholder Engagement
- Existing Infrastructure Documentation & Analysis
- Interoperability Review
- Coverage Analysis (Existing + Proposed)
- Migration/Transition Planning
- Recommended Acquisition & Implementation Plan
- Vendor-Neutral RFP Development
- RFP Process Support & Evaluation Assistance
- Electronic Documentation (Drawings & System Architecture)
- Budgetary Estimates & Cost/Benefit Analysis
- Training Requirements Development
- Vendor Selection Criteria Development
REQUIRED ATTACHMENTS
3- Single Proposal Submission
- RFP Response Document
- W9 Upload
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Scope location
- Madison, WI
- Reported agency
- County of Dane
Questions about this RFP
How do I respond to this RFP from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Megan Rogan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan Rogan at (608) 283-1487. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Needs Assessment & Stakeholder Engagement, Existing Infrastructure Documentation & Analysis, Interoperability Review, Coverage Analysis (Existing + Proposed), Migration/Transition Planning, Recommended Acquisition & Implementation Plan, Vendor-Neutral RFP Development, RFP Process Support & Evaluatio. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "ORGANIZATIONAL CAPABILITIES (15), STAFF CAPABILITIES (15), PROJECT APPROACH (25), PROJECT SCHEDULE AND WORK PLAN (15), Cost (30), Local Vendor Preference (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Single Proposal Submission, RFP Response Document, W9 Upload. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.