Cumberland County Comprehensive Title Search and Closing Services RFP 2026
Cumberland CountyCounty · Portland, ME- Due
- Aug 25, 2026
- Deadline passed
- Posted
- Aug 4, 2026
- Primary contact
- James Gailey
- (207) 253-3882
The 30-second brief
Cumberland County is requesting proposals from qualified title companies or attorneys for comprehensive title search and closing services related to the acquisition of approximately 120 acres of undeveloped land in Gray, Maine (Tax Map 25-42 and 25-422). The selected firm will perform title examinations, identify and resolve title defects, coordinate with the County's surveyor, manage escrow, and facilitate the closing process. Funding for these services is provided through the American Rescue Plan Act (ARPA) SLFRF, requiring compliance with federal provisions. Bidders must have at least five years of experience and be licensed in Maine. Proposals are due by August 25, 2026, at 3:00 pm ET, with a scheduled closing date for the property on October 16, 2026.
Title examination, Title commitment, Escrow services, Closing and settlement services, Recorded deed, Electronic closing file
Cost Proposal, Proposed Work Plan, Experience/Qualifications/Past Performance, Understanding of Project, References
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Summary
Cumberland County is requesting proposals from qualified title companies or attorneys for comprehensive title search and closing services related to the acquisition of approximately 120 acres of undeveloped land in Gray, Maine (Tax Map 25-42 and 25-422).
The selected firm will perform title examinations, identify and resolve title defects, coordinate with the County's surveyor, manage escrow, and facilitate the closing process. Funding for these services is provided through the American Rescue Plan Act (ARPA) SLFRF, requiring compliance with federal provisions. Bidders must have at least five years of experience and be licensed in Maine. Proposals are due by August 25, 2026, at 3:00 pm ET, with a scheduled closing date for the property on October 16, 2026.
EVALUATION CRITERIA
5- Cost Proposal
- Proposed Work Plan
- Experience/Qualifications/Past Performance
- Understanding of Project
- References
REQUIRED DELIVERABLES
6- Title examination
- Title commitment
- Escrow services
- Closing and settlement services
- Recorded deed
- Electronic closing file
REQUIRED ATTACHMENTS
5- Bid Proposal Form
- Pricing Sheet
- Exceptions and Deviations Form
- Required Federal Provision Documents
- SAM.Gov print out
REQUIRED STAFFING
5- Scope location
- Gray, ME
Questions about this RFP
How do I respond to this RFP from Cumberland County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact James Gailey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cumberland County in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Gailey at (207) 253-3882. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Attorney, Senior Title Examiner, Title Examiner, Closing Agent, Administrative/Support Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Title examination, Title commitment, Escrow services, Closing and settlement services, Recorded deed, Electronic closing file. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal, Proposed Work Plan, Experience/Qualifications/Past Performance, Understanding of Project, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cumberland County?
All active and historical solicitations from Cumberland County are tracked and searchable. As a county agency, Cumberland County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Pricing Sheet, Exceptions and Deviations Form, Required Federal Provision Documents, SAM.Gov print out. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Cumberland County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gray, ME. Review the full solicitation for detailed scope requirements.