County of San Mateo - Electroencephalography (EEG) Equipment and Remote Solution - RFP No. 66600-2627-275 (2026)
San Mateo CountyCounty · Redwood City, CA- Due
- Dec 2, 2026
- 26 days left
- Posted
- Nov 4, 2026
- Contract term
- 5 years
- Primary contact
- Smmc Contracting
- (650) 573-2222
The 30-second brief
The County of San Mateo, through San Mateo Medical Center (SMMC), is seeking proposals for a comprehensive Electroencephalography (EEG) equipment and remote system solution. The scope includes the provision, installation, configuration, and implementation of EEG equipment and associated software capable of acquiring, storing, reviewing, and transmitting EEG studies for remote interpretation by neurologists. The system must support secure remote access to EEG recordings for off-site completions and integrate with EPIC for patient identification, order management, study documentation, and final reports. The contract term is 5 years. Proposals are due by December 2, 2026, at 12:00 pm, with a notice of interest deadline on November 18, 2026. Evaluation criteria include Project Approach, Firm Qualifications, Team Qualifications, and Price, with preferential points available for local businesses and non-profits.
Project Approach (30 pts, 27.3%), Firm Qualifications (25 pts, 22.7%), Team Qualifications (20 pts, 18.2%), Price (25 pts, 22.7%), Preferential Points (10 pts, 9.1%)
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Summary
The County of San Mateo, through San Mateo Medical Center (SMMC), is seeking proposals for a comprehensive Electroencephalography (EEG) equipment and remote system solution.
The scope includes the provision, installation, configuration, and implementation of EEG equipment and associated software capable of acquiring, storing, reviewing, and transmitting EEG studies for remote interpretation by neurologists. The system must support secure remote access to EEG recordings for off-site completions and integrate with EPIC for patient identification, order management, study documentation, and final reports. The contract term is 5 years. Proposals are due by December 2, 2026, at 12:00 pm, with a notice of interest deadline on November 18, 2026. Evaluation criteria include Project Approach, Firm Qualifications, Team Qualifications, and Price, with preferential points available for local businesses and non-profits.
EVALUATION CRITERIA
5- Project Approach (30 pts, 27.3%)
- Firm Qualifications (25 pts, 22.7%)
- Team Qualifications (20 pts, 18.2%)
- Price (25 pts, 22.7%)
- Preferential Points (10 pts, 9.1%)
REQUIRED ATTACHMENTS
3- Technical Proposal
- Fee Proposal
- SMC LocalBusiness self-attestation form
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- San Mateo, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Smmc Contracting.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Smmc Contracting at (650) 573-2222. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (30 pts, 27.3%), Firm Qualifications (25 pts, 22.7%), Team Qualifications (20 pts, 18.2%), Price (25 pts, 22.7%), Preferential Points (10 pts, 9.1%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Fee Proposal, SMC LocalBusiness self-attestation form. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.