County of San Mateo Material Handling Equipment Maintenance, Repair, and Operator Safety Certification Services - RFP No. 66000-2627-273 (2026)
San Mateo CountyCounty · Redwood City, CA- Due
- Dec 8, 2026
- 34 days left
- Posted
- Nov 3, 2026
- Contract term
- 5 years
- Primary contact
- Alvin Wong
- (650) 868-7954
The 30-second brief
The County of San Mateo is seeking proposals for Material Handling Equipment Maintenance, Repair, and Operator Safety Certification Services at San Mateo Medical Center (SMMC) facilities in San Mateo and Burlingame, CA. The contract covers small material handling and utility fleet assets including a Toyota Electric 3-Wheel Forklift (Model 8FBE18U), 3 pallet jacks (Dayton models 32HD11, 2TUR5, 55PD65), and an HDK LSV Golf/Utility Truck (Model DEL3023G2Z). Services include on-site OSHA-compliant operator training and certification, scheduled preventative maintenance (PM) inspections, ad-hoc routine and emergency repairs, and as-needed pallet jack maintenance. The submission deadline is December 8, 2026, at 1:00 pm, with a notice of interest deadline on November 17, 2026. Evaluation is based on project approach (30 pts), firm qualifications (25 pts), team qualifications (20 pts), and price (25 pts), with preferential points available for local and small/micro businesses.
Forklift On-Site Certification Training (New Operators); Forklift On-Site 3-Year Recertification; Scheduled PM Service (Single Forklift); Scheduled PM Service (HDK LSV Utility Truck); Standard Labor Rate (Forklift, LSV, & Pallet Jack Repairs); Emergency Labor Rate (After-Hours / Urgent Response); Parts Markup Percentage
Project Approach (30 points), Firm Qualifications (25 points), Team Qualifications (20 points), Price (25 points)
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Summary
The County of San Mateo is seeking proposals for Material Handling Equipment Maintenance, Repair, and Operator Safety Certification Services at San Mateo Medical Center (SMMC) facilities in San Mateo and Burlingame, CA. The contract covers small material handling and utility fleet assets including a Toyota Electric 3-Wheel Forklift (Model 8FBE18U), 3 pallet jacks (Dayton models 32HD11, 2TUR5, 55PD65), and an HDK LSV Golf/Utility Truck (Model DEL3023G2Z).
Services include on-site OSHA-compliant operator training and certification, scheduled preventative maintenance (PM) inspections, ad-hoc routine and emergency repairs, and as-needed pallet jack maintenance. The submission deadline is December 8, 2026, at 1:00 pm, with a notice of interest deadline on November 17, 2026. Evaluation is based on project approach (30 pts), firm qualifications (25 pts), team qualifications (20 pts), and price (25 pts), with preferential points available for local and small/micro businesses.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Forklift On-Site Certification Training (New Operators)
- Forklift On-Site 3-Year Recertification
- Scheduled PM Service (Single Forklift)
- Scheduled PM Service (HDK LSV Utility Truck)
- Standard Labor Rate (Forklift, LSV, & Pallet Jack Repairs)
- Emergency Labor Rate (After-Hours / Urgent Response)
- Parts Markup Percentage
REQUIRED ATTACHMENTS
SMC LocalBusiness self-attestation form
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- San Mateo, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Alvin Wong.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alvin Wong at (650) 868-7954. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Forklift On-Site Certification Training (New Operators); Forklift On-Site 3-Year Recertification; Scheduled PM Service (Single Forklift); Scheduled PM Service (HDK LSV Utility Truck); Standard Labor Rate (Forklift, LSV, & Pallet Jack Repairs); Emergency Labor Rate (After-Hours / Urgent Response); Pa. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (30 points), Firm Qualifications (25 points), Team Qualifications (20 points), Price (25 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SMC LocalBusiness self-attestation form. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.