County of Louisa - Maintenance, Repair and Overhaul Services for the Louisa County Airport - RFP# LKU-27-02 (2026)
Louisa CountyCounty · Louisa, VA- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Sam Massie
- (540) 967-3404
The 30-second brief
Louisa County is seeking proposals from qualified vendors to provide preventative maintenance, repair and overhaul (MRO) services for aircraft located at the Louisa County Airport. Vendors must be able to perform preventative maintenance and repairs to airframes, landing gear, and electrical systems, and maintain on-site FAA-certificated A&P and IA mechanics. The scope includes engine overhauling, airframe maintenance, line maintenance, Jet A fueling services, maintenance records, monthly reporting, and environmental safety requirements including spill response kits. Proposals are due by October 13, 2026, at 3:30 p.m., with questions due by September 30, 2026. The contract initial term is one year, with two successive one-year renewal options.
FAA Certifications and Maintenance Capabilities (25 points), Qualifications and Experience of the Proposer (25 points), Availability, Responsiveness, and Customer Service (25 points), Cost (15 points), Understanding of and Approach to the Scope of Services (10 points)
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Summary
Louisa County is seeking proposals from qualified vendors to provide preventative maintenance, repair and overhaul (MRO) services for aircraft located at the Louisa County Airport.
Vendors must be able to perform preventative maintenance and repairs to airframes, landing gear, and electrical systems, and maintain on-site FAA-certificated A&P and IA mechanics. The scope includes engine overhauling, airframe maintenance, line maintenance, Jet A fueling services, maintenance records, monthly reporting, and environmental safety requirements including spill response kits. Proposals are due by October 13, 2026, at 3:30 p.m., with questions due by September 30, 2026. The contract initial term is one year, with two successive one-year renewal options.
EVALUATION CRITERIA
FAA Certifications and Maintenance Capabilities (25 points), Qualifications and Experience of the Proposer (25 points), Availability, Responsiveness, and Customer Service (25 points), Cost (15 points), Understanding of and Approach to the Scope of Services (10 points)
REQUIRED ATTACHMENTS
5- Request for Proposal Title Page
- County of Louisa Virginia Standard Terms and Conditions
- Pricing Schedule
- Client references
- Certificate of insurance
REQUIRED STAFFING
Hourly Rate - During Normal Business Hours, Overtime Rate - After Normal Business Hours
- Submit to
- County of Louisa Administration Building, Finance Department, 2nd Floor, 1 Woolfolk Avenue, Louisa, VA 23093 or via eVA
- Duration
- 12 months
- Scope location
- Louisa, VA
- Projected sq ft
- 8,500 sq ft
- Reported agency
- County of Louisa
Questions about this RFP
How do I respond to this RFP from Louisa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County of Louisa Administration Building, Finance Department, 2nd Floor, 1 Woolfolk Avenue, Louisa, VA 23093 or via eVA. For questions, contact Sam Massie.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Louisa County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Massie at (540) 967-3404. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly Rate - During Normal Business Hours, Overtime Rate - After Normal Business Hours. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "FAA Certifications and Maintenance Capabilities (25 points), Qualifications and Experience of the Proposer (25 points), Availability, Responsiveness, and Customer Service (25 points), Cost (15 points)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Louisa County?
All active and historical solicitations from Louisa County are tracked and searchable. As a county agency, Louisa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Title Page, County of Louisa Virginia Standard Terms and Conditions, Pricing Schedule, client references, certificate of insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Louisa County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Louisa, VA. The total projected area is 8500 sq ft. Review the full solicitation for detailed scope requirements.