County of Loudoun - Hanson Park Nature Center Exhibits - REISSUE - RFP RFQ 688001 (2026)
Loudoun CountyCounty · Leesburg, VA- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Jan 5, 2026
- Contract term
- 2 years
- Primary contact
- Heather DeHaven
- (571) 627-7430
The 30-second brief
The County of Loudoun is seeking proposals from qualified firms for the fabrication and installation of exhibits at the Hal and Berni Hanson Regional Park Nature Center. The project scope includes fabrication and installation of exhibit structures, mechanical components, interactive elements, electronic media, display objects, and graphic media following designs by Ion Design. The current budget is $300,000, and the work is intended to be implemented in a phased approach to keep the Nature Center open to the public. Proposals are due by February 6, 2026, at 4:00 p.m. Local Time. An optional virtual Pre-Proposal Conference will be held via Microsoft Teams on January 16, 2026, at 11:00 a.m. Local Time. Minimum qualifications require portfolio samples demonstrating experience in similar nature-themed fabrication, installations within footprints under 2,000 square feet, and mechanical-style interactives.
Project Timeline (20 points), Related Experience (20 points), Available resources for this project (20 points), Ability to meet or exceed requirements contained in Sections 4.0 and 5.0 of this RFP (20 points), Project Cost (20 points)
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Summary
The County of Loudoun is seeking proposals from qualified firms for the fabrication and installation of exhibits at the Hal and Berni Hanson Regional Park Nature Center.
The project scope includes fabrication and installation of exhibit structures, mechanical components, interactive elements, electronic media, display objects, and graphic media following designs by Ion Design. The current budget is $300,000, and the work is intended to be implemented in a phased approach to keep the Nature Center open to the public. Proposals are due by February 6, 2026, at 4:00 p.m. Local Time. An optional virtual Pre-Proposal Conference will be held via Microsoft Teams on January 16, 2026, at 11:00 a.m. Local Time. Minimum qualifications require portfolio samples demonstrating experience in similar nature-themed fabrication, installations within footprints under 2,000 square feet, and mechanical-style interactives.
EVALUATION CRITERIA
Project Timeline (20 points), Related Experience (20 points), Available resources for this project (20 points), Ability to meet or exceed requirements contained in Sections 4.0 and 5.0 of this RFP (20 points), Project Cost (20 points)
REQUIRED ATTACHMENTS
4- W-9 Form
- Certificate of Insurance
- All Addenda issued by the County
- Proof of Authority to Transact Business in Virginia Form
- Submit to
- https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp
- Duration
- 24 months
- Scope location
- Leesburg, Virginia
- Reported agency
- County of Loudoun
Questions about this RFP
How do I respond to this RFP from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp. For questions, contact Heather DeHaven.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather DeHaven at (571) 627-7430. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Timeline (20 points), Related Experience (20 points), Available resources for this project (20 points), Ability to meet or exceed requirements contained in Sections 4.0 and 5.0 of this RFP (20..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, All Addenda issued by the County, Proof of Authority to Transact Business in Virginia Form. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, Virginia. Review the full solicitation for detailed scope requirements.
