Colby Community College - Access Control Equipment and Software Licenses RFP 2026
Colby Community CollegeHigher Ed · Colby, KS- Due
- Nov 5, 2026
- 9 days left
- Posted
- Oct 16, 2026
- Primary contact
- Alicia Moore
- (785) 460-5555
The 30-second brief
Colby Community College is seeking proposals from qualified vendors for access control equipment and software licenses to power, control, and manage door access for an 80-bed residence hall currently under construction on the CCC campus in Colby, Kansas. The procurement includes Mercury-compatible dual-voltage integrated power systems, intelligent controllers, reader interface modules, and Avigilon Unity Access 7 door licenses covering 42 doors. This is a procurement of hardware and software licenses only with no installation or labor included; all items must be compatible with existing Avigilon Unity Access 7 software version 7.14.x. Proposals are due by November 5, 2026, at 5:00 PM CT, with questions due by October 30, 2026. Evaluation criteria include total cost, specification compliance, delivery timeline, warranty terms, and vendor qualifications.
Quantity 2 - AC-LSP-16DR-MER-LCK Sixteen-door Mercury dual-voltage integrated power system; Quantity 2 - AC-LSP-8DR-MER-LCK Eight-door Mercury dual-voltage integrated power system; Quantity 3 - AC-MER-CONT-MP1502 Mercury MP1502 intelligent controller; Quantity 21 - AC-MER-CON-MR52-S3B Mercury MR52 Series 3 serial I/O dual-card reader interface module; Quantity 4 - UA-SW-LIC-10DOORS Avigilon Unity Access 7 10-door license; Quantity 2 - UA-SW-LIC-1DOORS Avigilon Unity Access 7 1-door license
Total cost, compliance with specifications, delivery timeline, warranty terms, vendor qualifications
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Summary
Colby Community College is seeking proposals from qualified vendors for access control equipment and software licenses to power, control, and manage door access for an 80-bed residence hall currently under construction on the CCC campus in Colby, Kansas.
The procurement includes Mercury-compatible dual-voltage integrated power systems, intelligent controllers, reader interface modules, and Avigilon Unity Access 7 door licenses covering 42 doors. This is a procurement of hardware and software licenses only with no installation or labor included; all items must be compatible with existing Avigilon Unity Access 7 software version 7.14.x. Proposals are due by November 5, 2026, at 5:00 PM CT, with questions due by October 30, 2026. Evaluation criteria include total cost, specification compliance, delivery timeline, warranty terms, and vendor qualifications.
EVALUATION CRITERIA
5- Total cost
- Compliance with specifications
- Delivery timeline
- Warranty terms
- Vendor qualifications
REQUIRED DELIVERABLES
6- Quantity 2 - AC-LSP-16DR-MER-LCK Sixteen-door Mercury dual-voltage integrated power system
- Quantity 2 - AC-LSP-8DR-MER-LCK Eight-door Mercury dual-voltage integrated power system
- Quantity 3 - AC-MER-CONT-MP1502 Mercury MP1502 intelligent controller
- Quantity 21 - AC-MER-CON-MR52-S3B Mercury MR52 Series 3 serial I/O dual-card reader interface module
- Quantity 4 - UA-SW-LIC-10DOORS Avigilon Unity Access 7 10-door license
- Quantity 2 - UA-SW-LIC-1DOORS Avigilon Unity Access 7 1-door license
REQUIRED ATTACHMENTS
Proof of insurance, Performance and payment bond
- Submit to
- [email protected]
- Scope location
- Colby, KS
Questions about this RFP
How do I respond to this RFP from Colby Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Alicia Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Colby Community College in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alicia Moore at (785) 460-5555. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Quantity 2 - AC-LSP-16DR-MER-LCK Sixteen-door Mercury dual-voltage integrated power system; Quantity 2 - AC-LSP-8DR-MER-LCK Eight-door Mercury dual-voltage integrated power system; Quantity 3 - AC-MER-CONT-MP1502 Mercury MP1502 intelligent controller; Quantity 21 - AC-MER-CON-MR52-S3B Mercury MR52 S. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost, compliance with specifications, delivery timeline, warranty terms, vendor qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Colby Community College?
All active and historical solicitations from Colby Community College are tracked and searchable. As a higher ed agency, Colby Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance, Performance and payment bond. Review the full document from Colby Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colby, KS. Review the full solicitation for detailed scope requirements.