City of Xenia XMC Case Management System RFP 2025
City of XeniaCity · Xenia, OH- Due
- Nov 10, 2025
- Deadline passed
- Posted
- Oct 3, 2025
- Primary contact
- Michael Mayer
- (937) 376-6060
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Summary
The Xenia Municipal Court is soliciting proposals for the project known as the Case Management System with Electronic Filing. Proposals will be received until Monday, November 10, 2025, at 1:00 p.m.
- Submit to
- 101 North Detroit Street, Xenia, Ohio 45385
Questions about this RFP
How do I respond to this RFP from City of Xenia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. Submissions should be delivered to: 101 North Detroit Street, Xenia, Ohio 45385. For questions, contact Michael Mayer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Xenia in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Mayer at (937) 376-6060. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Xenia?
All active and historical solicitations from City of Xenia are tracked and searchable. As a city agency, City of Xenia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Xenia for the complete list.