City of Winter Springs - 3 AC Replacements - ITB # 11-26-01 LH - 2026
City of Winter SpringsCity · Winter Springs, FL- Due
- Dec 9, 2026
- 27 days left
- Posted
- Nov 9, 2026
- Primary contact
- Procurement Department
- (407) 327-7581
The 30-second brief
The City of Winter Springs is soliciting formal written Bids for the acquisition and installation of three HVAC air conditioning units at municipal facilities. The scope involves HVAC replacement, chiller/RTU work, ductwork modification, electrical connections, refrigerant recovery per EPA regulations, system testing and balancing, and permitting. Named locations include the Public Safety Building at 300 N Moss Rd (two 10-ton Carrier units: Model 50TM-012-501 and Model 40TC-12-A2B5) and the Parks Admin Building at 1000 Central Winds Dr (one 7.5-ton Carrier unit: Model 38AUZA08A0B5A0A0A0). Bids are due by December 9, 2026, at 2:00 p.m. local time, with a question deadline of November 23, 2026. Contractors must hold a valid Florida state license for system installation.
Public Safety Building, 300 N Moss Rd. Winter Springs, Fl. RTU #4. 10 Ton Carrier Model 50TM-012-501; Public Safety Building, 300 N Moss Rd. Winter Springs, Fl. RTU 37. 10 Ton Carrier Model 40TC-12-A2B5; Parks Admin Building. 1000 Central Winds Dr. Winter Springs, Fl. 7.5 Ton Carrier Model 38AUZA08A0B5A0A0A0
Cost Proposal, Background and experience of the Bidder in providing similar products, Reasonableness/competitiveness of proposed costs, Absence of conflict of interest, Professional and prompt delivery
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Summary
The City of Winter Springs is soliciting formal written Bids for the acquisition and installation of three HVAC air conditioning units at municipal facilities.
The scope involves HVAC replacement, chiller/RTU work, ductwork modification, electrical connections, refrigerant recovery per EPA regulations, system testing and balancing, and permitting. Named locations include the Public Safety Building at 300 N Moss Rd (two 10-ton Carrier units: Model 50TM-012-501 and Model 40TC-12-A2B5) and the Parks Admin Building at 1000 Central Winds Dr (one 7.5-ton Carrier unit: Model 38AUZA08A0B5A0A0A0). Bids are due by December 9, 2026, at 2:00 p.m. local time, with a question deadline of November 23, 2026. Contractors must hold a valid Florida state license for system installation.
EVALUATION CRITERIA
5- Cost Proposal
- Background and experience of the Bidder in providing similar products
- Reasonableness/competitiveness of proposed costs
- Absence of conflict of interest
- Professional and prompt delivery
REQUIRED DELIVERABLES
Public Safety Building, 300 N Moss Rd. Winter Springs, Fl. RTU #4. 10 Ton Carrier Model 50TM-012-501; Public Safety Building, 300 N Moss Rd. Winter Springs, Fl. RTU 37. 10 Ton Carrier Model 40TC-12-A2B5; Parks Admin Building. 1000 Central Winds Dr. Winter Springs, Fl. 7.5 Ton Carrier Model 38AUZA08A0B5A0A0A0
REQUIRED ATTACHMENTS
9- Bidder Information and Acknowledgement Form
- Reference Information Form
- Insurance Requirements Form
- Scrutinized Company Certification
- Non-Collusion Affidavit of Prime Bidder
- Drug Free Workplace Form
- Public Entity Crimes Statement
- Debarment
- Suspension etc
Certification, E-Verify Statement, Conflict of Interest Statement, Affidavit of Compliance with Florida Statute 787.06, Byrd Anti-Lobbying Act Certification, Bid Tabulation Worksheet, Cost Proposal Worksheet, Proof of corporate signer from Sunbiz.org
- Submit to
- City of Winter Springs City Hall, 1126 East State Road 434, Winter Springs, Florida 32708
- Scope location
- Winter Springs, FL
Questions about this BID
How do I respond to this Bid from City of Winter Springs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Winter Springs City Hall, 1126 East State Road 434, Winter Springs, Florida 32708. For questions, contact Procurement Department.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Winter Springs in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Procurement Department at (407) 327-7581. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Public Safety Building, 300 N Moss Rd. Winter Springs, Fl. RTU #4. 10 Ton Carrier Model 50TM-012-501; Public Safety Building, 300 N Moss Rd. Winter Springs, Fl. RTU 37. 10 Ton Carrier Model 40TC-12-A2B5; Parks Admin Building. 1000 Central Winds Dr. Winter Springs, Fl. 7.5 Ton Carrier Model 38AUZA08A. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal, Background and experience of the Bidder in providing similar products, Reasonableness/competitiveness of proposed costs, Absence of conflict of interest, Professional and prompt deliver..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Winter Springs?
All active and historical solicitations from City of Winter Springs are tracked and searchable. As a city agency, City of Winter Springs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Information and Acknowledgement Form, Reference Information Form, Insurance Requirements Form, Scrutinized Company Certification, Non-Collusion Affidavit of Prime Bidder, Drug Free Workplace Fo. Review the full document from City of Winter Springs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winter Springs, FL. Review the full solicitation for detailed scope requirements.