City of Waxahachie RFP-2026-7-2 Asphalt Milling and Overlay Services with IDIQ Pricing
City of WaxahachieCity · Waxahachie, TX- Due
- Aug 13, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Contract term
- up to 5 years years
The 30-second brief
The City of Waxahachie is soliciting sealed proposals for an annual contract for asphalt milling and overlay services under RFP-2026-7-2. The scope of work includes providing services on an Indefinite Delivery/Indefinite Quantity (IDIQ) pricing basis for various roadway maintenance and improvement projects throughout Waxahachie, TX. Services typically involve mechanical milling of existing asphalt surfaces and the application of new asphalt overlays. The contract is intended for an annual term with potential for renewal. Proposals must be submitted through the city's procurement portal by August 13, 2026. Evaluation will be based on the best value to the City of Waxahachie.
Updated Parks, Recreation, Trails, And Open Space Master Plan
Best value to the City of Waxahachie
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Summary
The City of Waxahachie is soliciting sealed proposals for an annual contract for asphalt milling and overlay services under RFP-2026-7-2.
The scope of work includes providing services on an Indefinite Delivery/Indefinite Quantity (IDIQ) pricing basis for various roadway maintenance and improvement projects throughout Waxahachie, TX. Services typically involve mechanical milling of existing asphalt surfaces and the application of new asphalt overlays. The contract is intended for an annual term with potential for renewal. Proposals must be submitted through the city's procurement portal by August 13, 2026. Evaluation will be based on the best value to the City of Waxahachie.
EVALUATION CRITERIA
Best value to the City of Waxahachie
REQUIRED DELIVERABLES
4- Updated Parks
- Recreation
- Trails
- Open Space Master Plan
REQUIRED STAFFING
Construction Manager at Risk (CMAR)
- Submit to
- City of Waxahachie procurement portal
- Duration
- annual contract months
- Scope location
- Waxahachie, TX
Questions about this RFP
How do I respond to this RFP from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Waxahachie procurement portal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Construction Manager at Risk (CMAR). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Updated Parks, Recreation, Trails, And Open Space Master Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value to the City of Waxahachie" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is up to 5 years years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.