City of Waxahachie Procurement and Turnkey Installation of a 250 kW Diesel Emergency Generator System - ITB-2026-9-1 (2026)
City of WaxahachieCity · Waxahachie, TX- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Primary contact
- Leila Cole
- (469) 309-4165
The 30-second brief
The City of Waxahachie is soliciting sealed bids for the procurement and turnkey installation of a new 250 kW diesel emergency generator system at the City of Waxahachie Senior Center, located at 122 Park Hills Drive, Waxahachie, TX. The scope of work includes furnishing and installing a Kohler KD250 Diesel Generator (or approved equal), 1,200 Amp KUS-DCTC 1200XS Automatic Transfer Switch (ATS), complete diesel fuel storage and delivery system, concrete pad, electrical wiring, conduit, trenching, bollards, and all associated mechanical and electrical accessories. Bidders must also provide engineering, permits, testing, load-bank testing, startup, commissioning, and operational training. A mandatory pre-bid meeting and site visit is scheduled for October 15, 2026, at 10:00 am at the Senior Activity Center. Questions are due by October 19, 2026, at 1:00 pm. Bids are due by October 22, 2026, at 10:00 am via OpenGov or paper submission to 408 S Rogers, Waxahachie, TX 75165. Requirements include 100% performance and payment bonds, signed W-9, conflict of interest questionnaire, and adherence to minimum qualifications such as 5 years of commercial generator experience.
Turnkey Standby Emergency Generator System Installation (Lump Sum) including Kohler KD250 Diesel Generator Set or approved equal, 1, 200 Amp KUS-DCTC 1200-XS Automatic Transfer Switch or approved equal, Complete diesel fuel system, Concrete generator pad, Grounding, Bollards, Conduit, Wiring, And testing deliverables.
Lowest Bid is Awarded
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Summary
The City of Waxahachie is soliciting sealed bids for the procurement and turnkey installation of a new 250 kW diesel emergency generator system at the City of Waxahachie Senior Center, located at 122 Park Hills Drive, Waxahachie, TX. The scope of work includes furnishing and installing a Kohler KD250 Diesel Generator (or approved equal), 1,200 Amp KUS-DCTC 1200XS Automatic Transfer Switch (ATS), complete diesel fuel storage and delivery system, concrete pad, electrical wiring, conduit, trenching, bollards, and all associated mechanical and electrical accessories.
Bidders must also provide engineering, permits, testing, load-bank testing, startup, commissioning, and operational training. A mandatory pre-bid meeting and site visit is scheduled for October 15, 2026, at 10:00 am at the Senior Activity Center. Questions are due by October 19, 2026, at 1:00 pm. Bids are due by October 22, 2026, at 10:00 am via OpenGov or paper submission to 408 S Rogers, Waxahachie, TX 75165. Requirements include 100% performance and payment bonds, signed W-9, conflict of interest questionnaire, and adherence to minimum qualifications such as 5 years of commercial generator experience.
EVALUATION CRITERIA
Lowest Bid is Awarded
REQUIRED DELIVERABLES
Turnkey Standby Emergency Generator System Installation (Lump Sum) including Kohler KD250 Diesel Generator Set or approved equal, 1, 200 Amp KUS-DCTC 1200-XS Automatic Transfer Switch or approved equal, Complete diesel fuel system, Concrete generator pad, Grounding, Bollards, Conduit, Wiring, And testing deliverables.
REQUIRED ATTACHMENTS
8- Vendor Submissions via OpenGov
- Conflict of Interest Questionnaire (Form CIQ)
- Most recent signed W-9
- Pricing Table
- Performance Bond
- Payment Bond
- Qualification Statement of Bidder's Surety
- Electrical and State Licenses
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Scope location
- Waxahachie, TX
Questions about this BID
How do I respond to this Bid from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Leila Cole.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leila Cole at (469) 309-4165. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey Standby Emergency Generator System Installation (Lump Sum) including Kohler KD250 Diesel Generator Set or approved equal, 1, 200 Amp KUS-DCTC 1200-XS Automatic Transfer Switch or approved equal, Complete diesel fuel system, Concrete generator pad, Grounding, Bollards, Conduit, Wiring, And te. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Bid is Awarded" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Submissions via OpenGov, Conflict of Interest Questionnaire (Form CIQ), most recent signed W-9, Pricing Table, Performance Bond, Payment Bond, Qualification Statement of Bidder's Surety, Electr. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.