City of Waxahachie - Disposal of Wastewater Treatment Plant Sewage Sludge or Biosolids - RFP 2026-1-2 (2026)
City of WaxahachieCity · Waxahachie, TX- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 7, 2026
- Contract term
- 1 year
- Primary contact
- Amil Spencer-Berry
- (469) 309-4325
The 30-second brief
The City of Waxahachie, Texas is seeking proposals for contractual services for the disposal of sewage sludge or biosolids from the Howard Road Wastewater Treatment Plant, located at 2301 Howard Road. Approximately 7,500 tons of biosolids are produced annually, with an 80% water and 20% domestic sewage composition, transported in bulk using city-owned 30-yard end-dump trailers. All materials must be disposed of legally in conformance with TCEQ 30 TAC Chapter 312 and 330 and U.S. EPA 40 CFR Part 503 regulations. The City intends to make a split award designating one Primary and one Secondary Contractor, with a contract term of one year and three one-year renewal options. Proposals are due by January 29, 2026, at 10:00 am, following a non-mandatory pre-proposal meeting on January 21, 2026, and question submission deadline of January 26, 2026.
Rate per ton for the disposal of sewage sludge or biosolids (10, 000 tons estimated annual tonnage)
Cost (40%), Experience, Qualification, and Location (25%), Validation of required Permits and Inspection Documentation (25%), References (10%)
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Summary
The City of Waxahachie, Texas is seeking proposals for contractual services for the disposal of sewage sludge or biosolids from the Howard Road Wastewater Treatment Plant, located at 2301 Howard Road.
Approximately 7,500 tons of biosolids are produced annually, with an 80% water and 20% domestic sewage composition, transported in bulk using city-owned 30-yard end-dump trailers. All materials must be disposed of legally in conformance with TCEQ 30 TAC Chapter 312 and 330 and U.S. EPA 40 CFR Part 503 regulations. The City intends to make a split award designating one Primary and one Secondary Contractor, with a contract term of one year and three one-year renewal options. Proposals are due by January 29, 2026, at 10:00 am, following a non-mandatory pre-proposal meeting on January 21, 2026, and question submission deadline of January 26, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Rate per ton for the disposal of sewage sludge or biosolids (10, 000 tons estimated annual tonnage)
REQUIRED ATTACHMENTS
6- Conflict of interest questionnaire
- Company's most recent signed W-9
- State Permit to Operate Disposal Site
- Most recent site inspection report
- Permit to accept Class B Biosolids
- Three references from other clients
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Duration
- 48 months
- Scope location
- Waxahachie, TX
Questions about this RFP
How do I respond to this RFP from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Amil Spencer-Berry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amil Spencer-Berry at (469) 309-4325. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Rate per ton for the disposal of sewage sludge or biosolids (10, 000 tons estimated annual tonnage). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40%), Experience, Qualification, and Location (25%), Validation of required Permits and Inspection Documentation (25%), References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: conflict of interest questionnaire, company's most recent signed W-9, State Permit to Operate Disposal Site, most recent site inspection report, permit to accept Class B Biosolids, three references fr. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.