City of Tulsa John Deere Agricultural and Lawn Equipment Repair IFB 27-508 2026
City of TulsaCity · Tulsa, OK- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Harders
The 30-second brief
The City of Tulsa Finance Department is soliciting sealed bids under IFB 27-508 for John Deere agricultural and lawn equipment repair services for the AM Equip Maint Operations Department. The scope includes furnishing all tools, parts, equipment, and labor necessary for repairs on an as-needed basis. Contractors must have at least two years of experience, access to original John Deere parts, and factory-authorized personnel. The contract is a one-year annual term with four optional one-year renewals. Bidders must provide a minimum 365-day warranty on parts and labor. Bids are due by 5:00 PM CST on September 23, 2026, at the City Clerk's Office. A question deadline is set for September 14, 2026, directed to Rachel Harders. Evaluation is based on the Lowest Secure Bidder criteria, including price, experience, and delivery time.
Itemized invoices, Warranty repair documentation, Proof of insurance, IRS form W-9
Price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa Finance Department is soliciting sealed bids under IFB 27-508 for John Deere agricultural and lawn equipment repair services for the AM Equip Maint Operations Department.
The scope includes furnishing all tools, parts, equipment, and labor necessary for repairs on an as-needed basis. Contractors must have at least two years of experience, access to original John Deere parts, and factory-authorized personnel. The contract is a one-year annual term with four optional one-year renewals. Bidders must provide a minimum 365-day warranty on parts and labor. Bids are due by 5:00 PM CST on September 23, 2026, at the City Clerk's Office. A question deadline is set for September 14, 2026, directed to Rachel Harders. Evaluation is based on the Lowest Secure Bidder criteria, including price, experience, and delivery time.
EVALUATION CRITERIA
6- Price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
4- Itemized invoices
- Warranty repair documentation
- Proof of insurance
- IRS form W-9
REQUIRED ATTACHMENTS
6- Exhibit A – Delivery and Pricing
- Affidavits
- Purchase Agreement
- Bidder Checklist
- Certificate of Insurance
- References
REQUIRED STAFFING
4- Submit to
- City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Shop Labor, Field Labor, Overtime, Diagnostic. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized invoices, Warranty repair documentation, Proof of insurance, IRS form W-9. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Delivery and Pricing, Affidavits, Purchase Agreement, Bidder Checklist, Certificate of Insurance, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.