City of Tulsa Fiber Optic Inventory Project RFP 27-907 2026
City of TulsaCity · Tulsa, OK- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 1 year
- Primary contact
- Donny Tiemann
The 30-second brief
The City of Tulsa Information Technology Department is soliciting proposals for a comprehensive fiber optic network inventory and documentation project under RFP 27-907. The scope includes validating physical assets for approximately 180 miles of aerial fiber and 108 miles of underground fiber, updating records, and delivering GIS-ready documentation. Specific tasks involve inventorying pole attachments, conduit systems, handholes, manholes, and splice closures, as well as performing OTDR testing and fiber health analysis. Data must be formatted for input into the Lucity Asset Management system. A virtual pre-proposal conference is scheduled for September 10, 2026. Proposals are due by September 23, 2026, at the Office of the City Clerk. The project has an anticipated completion date of June 30, 2027.
Updated splice diagrams, Fiber strand assignment tables, Cable inventory database, Route maps and network schematics, Discrepancy and risk report, Final summary report, OTDR testing and trace correlation, Fiber health and degradation analysis, Remediation recommendations
Qualifications and Experience (10), Staff Capacity and Oversight (10), Service/Project Plan (35), Service Delivery and Timeline (15), Project Management and Reporting (10), Pricing and Cost Proposal (20)
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Summary
The City of Tulsa Information Technology Department is soliciting proposals for a comprehensive fiber optic network inventory and documentation project under RFP 27-907.
The scope includes validating physical assets for approximately 180 miles of aerial fiber and 108 miles of underground fiber, updating records, and delivering GIS-ready documentation. Specific tasks involve inventorying pole attachments, conduit systems, handholes, manholes, and splice closures, as well as performing OTDR testing and fiber health analysis. Data must be formatted for input into the Lucity Asset Management system. A virtual pre-proposal conference is scheduled for September 10, 2026. Proposals are due by September 23, 2026, at the Office of the City Clerk. The project has an anticipated completion date of June 30, 2027.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Updated splice diagrams
- Fiber strand assignment tables
- Cable inventory database
- Route maps and network schematics
- Discrepancy and risk report
- Final summary report
- OTDR testing and trace correlation
- Fiber health and degradation analysis
- Remediation recommendations
REQUIRED ATTACHMENTS
7- Cover Letter
- Proposal Narrative
- Respondent Information Sheet
- Price Sheet Summary
- Data Rider
- Affidavit
- Acknowledgement of Receipt of Addenda
- Submit to
- Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Scope location
- Tulsa, OK
Questions about this RFP
How do I respond to this RFP from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Donny Tiemann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donny Tiemann. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Updated splice diagrams, Fiber strand assignment tables, Cable inventory database, Route maps and network schematics, Discrepancy and risk report, Final summary report, OTDR testing and trace correlation, Fiber health and degradation analysis, Remediation recommendations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (10), Staff Capacity and Oversight (10), Service/Project Plan (35), Service Delivery and Timeline (15), Project Management and Reporting (10), Pricing and Cost Proposal (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposal Narrative, Respondent Information Sheet, Price Sheet Summary, Data Rider, Affidavit, Acknowledgement of Receipt of Addenda. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.