City of Tulsa - Exhaust Fans and Backdraft Dampers - IFB 27-819 (2026)
City of TulsaCity · Tulsa, OK- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Julie Miller
- (956) 555-1212
The 30-second brief
The City of Tulsa Water & Sewer Department is seeking competitive bids for the procurement of exhaust fans and backdraft dampers, specifically including Upblast Centrifugal Exhaust Ventilators (Cook ACRU-B Series or equivalent) and Gravity Backdraft Dampers (Cook BD or equivalent). The contract includes a one-year term with options for up to four additional one-year renewal terms. Mandatory pre-bid conference is scheduled for September 28, 2026, with questions due by October 5, 2026, and bid submissions due by 5:00 PM CST on October 14, 2026. Bids must be submitted sealed and delivered to the City Clerk's Office. Insurance requirements include $1,000,000 general liability and automobile liability. Award will be based on the lowest secure bidder meeting specifications.
Upblast Centrifugal Exhaust Ventilators, Cook ACRU-B Series, Or equivalent; Gravity Backdraft Dampers, Cook BD, Or equivalent; Shipping
Lowest secure bidder, price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa Water & Sewer Department is seeking competitive bids for the procurement of exhaust fans and backdraft dampers, specifically including Upblast Centrifugal Exhaust Ventilators (Cook ACRU-B Series or equivalent) and Gravity Backdraft Dampers (Cook BD or equivalent).
The contract includes a one-year term with options for up to four additional one-year renewal terms. Mandatory pre-bid conference is scheduled for September 28, 2026, with questions due by October 5, 2026, and bid submissions due by 5:00 PM CST on October 14, 2026. Bids must be submitted sealed and delivered to the City Clerk's Office. Insurance requirements include $1,000,000 general liability and automobile liability. Award will be based on the lowest secure bidder meeting specifications.
EVALUATION CRITERIA
7- Lowest secure bidder
- Price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
3- Upblast Centrifugal Exhaust Ventilators, Cook ACRU-B Series, Or equivalent
- Gravity Backdraft Dampers, Cook BD, Or equivalent
- Shipping
REQUIRED ATTACHMENTS
8- Notice of Invitation for Bid
- Specifications
- Certificate of Insurance
- References
- Sample Forms
- Exhibit A: Delivery and Pricing
- Affidavits
- Purchase Agreement
- Submit to
- City of Tulsa – City Clerk’s Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 12 months
- Scope location
- Tulsa, OK
Questions about this BID
How do I respond to this Bid from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk’s Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Julie Miller.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Miller at (956) 555-1212. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Upblast Centrifugal Exhaust Ventilators, Cook ACRU-B Series, Or equivalent; Gravity Backdraft Dampers, Cook BD, Or equivalent; Shipping. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest secure bidder, price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notice of Invitation for Bid, Specifications, Certificate of Insurance, References, Sample Forms, Exhibit A: Delivery and Pricing, Affidavits, Purchase Agreement. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.