City of Tulsa Uninterruptible Power Supply Maintenance - IFB TAC 1071B 2026
City of TulsaCity · Tulsa, OK- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Harders
The 30-second brief
The City of Tulsa is requesting bids for full-service Uninterruptible Power Supply (UPS) maintenance and repair services for the Asset Management Department. The agreement includes 24/7/365 coverage, emergency response with a 4-hour on-site technician guarantee, major and minor annual examinations, preventative maintenance (PM) for batteries, and OEM Eaton Corporation replacement parts. Services will be performed at One Technology Center (OTC) located at 175 E. 2nd St. and the 911 Call Center located at 801 E. Oklahoma in Tulsa, Oklahoma, covering five Eaton Powerware 9 315 units. The submission deadline is October 21, 2026, at 5:00 PM CST, with questions due by October 12, 2026. The contract term is for one year with options for up to four additional one-year renewal terms. Bids require a minimum of 4 references, specific insurance coverage including $1,000,000 general liability, and notarized non-collusion affidavits.
Annual Service, OTC: Serial Number ET245ZXX02; Annual Service, OTC: Serial Number ET234ZXX03; Annual Service, OTC: Serial Number ET234ZXX04; Annual Service, 911 Call Center: Serial Number EA131ZBX01; Annual Service, 911 Call Center: Serial Number EA131ZBX06; Labor for all unscheduled service calls; Percent (%) off of Manufacturer’s List Price (MLP) if parts are required for unscheduled repairs
Lowest Secure Bidder: price, specifications, bidder history and experience, delivery time, maintenance requirements, and performance data
Hear what Tulsa plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Tulsa is requesting bids for full-service Uninterruptible Power Supply (UPS) maintenance and repair services for the Asset Management Department.
The agreement includes 24/7/365 coverage, emergency response with a 4-hour on-site technician guarantee, major and minor annual examinations, preventative maintenance (PM) for batteries, and OEM Eaton Corporation replacement parts. Services will be performed at One Technology Center (OTC) located at 175 E. 2nd St. and the 911 Call Center located at 801 E. Oklahoma in Tulsa, Oklahoma, covering five Eaton Powerware 9 315 units. The submission deadline is October 21, 2026, at 5:00 PM CST, with questions due by October 12, 2026. The contract term is for one year with options for up to four additional one-year renewal terms. Bids require a minimum of 4 references, specific insurance coverage including $1,000,000 general liability, and notarized non-collusion affidavits.
EVALUATION CRITERIA
6- Lowest Secure Bidder: price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
7- Annual Service, OTC: Serial Number ET245ZXX02
- Annual Service, OTC: Serial Number ET234ZXX03
- Annual Service, OTC: Serial Number ET234ZXX04
- Annual Service, 911 Call Center: Serial Number EA131ZBX01
- Annual Service, 911 Call Center: Serial Number EA131ZBX06
- Labor for all unscheduled service calls
- Percent (%) off of Manufacturer’s List Price (MLP) if parts are required for unscheduled repairs
REQUIRED ATTACHMENTS
6- Certificate(s) of Insurance
- References
- Sample Forms
- EXHIBIT A: Delivery and Pricing
- Affidavits
- Purchase Agreement
REQUIRED STAFFING
Unscheduled service calls labor
- Submit to
- City of Tulsa - City Clerk’s Office, 175 East 2nd Street, Suite 260, Tulsa, OK 74103
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa - City Clerk’s Office, 175 East 2nd Street, Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Unscheduled service calls labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Service, OTC: Serial Number ET245ZXX02; Annual Service, OTC: Serial Number ET234ZXX03; Annual Service, OTC: Serial Number ET234ZXX04; Annual Service, 911 Call Center: Serial Number EA131ZBX01; Annual Service, 911 Call Center: Serial Number EA131ZBX06; Labor for all unscheduled service calls;. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder: price, specifications, bidder history and experience, delivery time, maintenance requirements, and performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate(s) of Insurance, References, Sample Forms, EXHIBIT A: Delivery and Pricing, Affidavits, Purchase Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.