City of Tulsa Water and Sewer Department - 34K LB Class Wheel Loader - IFB 27-509 (2026)
City of TulsaCity · Tulsa, OK- Due
- Oct 28, 2026
- Due today
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Harders
The 30-second brief
The City of Tulsa Water and Sewer Department is seeking competitive bids for the purchase of a new, current-year model Komatsu WA320-8 mid-size wheel loader or acceptable equivalent (34K lb class). Specifications require a minimum 165 hp liquid-cooled turbo diesel engine, hydrostatic drive train, 3.5 cubic yard general purpose bucket with bolt-on cutting edge, quick coupler, and Rockland 102X72 UCF quick-coupling forks. Bids are due by October 28, 2026, at 5:00 PM CST, with a mandatory pre-bid conference scheduled for October 15, 2026. The contract includes a one-year term with options for four additional one-year renewals.
New, Current Year Model Komatsu WA320-8 Mid-Size Wheel Loader, Or Acceptable Equivalent; 3.5 cubic yard bucket, Quick attachment type, General purpose with B.O.C.E.; Rockland 102X72 UCF quick-coupling forks attachment
Lowest Secure Bidder: price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa Water and Sewer Department is seeking competitive bids for the purchase of a new, current-year model Komatsu WA320-8 mid-size wheel loader or acceptable equivalent (34K lb class).
Specifications require a minimum 165 hp liquid-cooled turbo diesel engine, hydrostatic drive train, 3.5 cubic yard general purpose bucket with bolt-on cutting edge, quick coupler, and Rockland 102X72 UCF quick-coupling forks. Bids are due by October 28, 2026, at 5:00 PM CST, with a mandatory pre-bid conference scheduled for October 15, 2026. The contract includes a one-year term with options for four additional one-year renewals.
EVALUATION CRITERIA
6- Lowest Secure Bidder: price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
3- New, Current Year Model Komatsu WA320-8 Mid-Size Wheel Loader, Or Acceptable Equivalent
- 3.5 cubic yard bucket, Quick attachment type, General purpose with B.O.C.E
- Rockland 102X72 UCF quick-coupling forks attachment
REQUIRED ATTACHMENTS
6- Certificate(s) of Insurance
- Sample Forms
- EXHIBIT A: Delivery and Pricing
- Affidavits
- Purchase Agreement
- IRS form W-9
- Submit to
- City of Tulsa – City Clerk's Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 12 months
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk's Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New, Current Year Model Komatsu WA320-8 Mid-Size Wheel Loader, Or Acceptable Equivalent; 3.5 cubic yard bucket, Quick attachment type, General purpose with B.O.C.E.; Rockland 102X72 UCF quick-coupling forks attachment. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder: price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate(s) of Insurance, Sample Forms, EXHIBIT A: Delivery and Pricing, Affidavits, Purchase Agreement, IRS form W-9. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.