City of Tulsa - Exhaust Fans & Backdraft Dampers - IFB 27-819A (2026)
City of TulsaCity · Tulsa, OK- Due
- Nov 4, 2026
- 7 days left
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Julie Miller
- (918) 596-7000
The 30-second brief
The City of Tulsa Water & Sewer Department is seeking bids to establish a one-year annual contract for the purchase and delivery of exhaust fans and backdraft dampers. Required items include upblast centrifugal exhaust ventilators (Cook ACRU-B Series or equivalent, 20,000 CFM, 460V/3Ph/60Hz, 5HP motor) and gravity backdraft dampers (Cook BD or equivalent). Bids are due by November 4, 2026, at 5:00 PM CST and must be submitted sealed (one original and one copy) to the City Clerk's Office. Questions must be emailed to the assigned buyer at least 10 days prior to the submission deadline. The contract includes potential for up to four additional one-year renewal terms.
Upblast Centrifugal Exhaust Ventilator (Cook ACRU-B Series or Acceptable Equivalent), Gravity Backdraft Damper (Cook BD or Acceptable Equivalent), Shipping
Lowest Secure Bidder, price, specifications, bidder history, experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa Water & Sewer Department is seeking bids to establish a one-year annual contract for the purchase and delivery of exhaust fans and backdraft dampers.
Required items include upblast centrifugal exhaust ventilators (Cook ACRU-B Series or equivalent, 20,000 CFM, 460V/3Ph/60Hz, 5HP motor) and gravity backdraft dampers (Cook BD or equivalent). Bids are due by November 4, 2026, at 5:00 PM CST and must be submitted sealed (one original and one copy) to the City Clerk's Office. Questions must be emailed to the assigned buyer at least 10 days prior to the submission deadline. The contract includes potential for up to four additional one-year renewal terms.
EVALUATION CRITERIA
8- Lowest Secure Bidder
- Price
- Specifications
- Bidder history
- Experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
3- Upblast Centrifugal Exhaust Ventilator (Cook ACRU-B Series or Acceptable Equivalent)
- Gravity Backdraft Damper (Cook BD or Acceptable Equivalent)
- Shipping
REQUIRED ATTACHMENTS
5- Certificate(s) of Insurance
- Sample Forms
- EXHIBIT A: Delivery and Pricing
- Affidavits
- Purchase Agreement
- Submit to
- City of Tulsa - City Clerk’s Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa - City Clerk’s Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Julie Miller.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Miller at (918) 596-7000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Upblast Centrifugal Exhaust Ventilator (Cook ACRU-B Series or Acceptable Equivalent), Gravity Backdraft Damper (Cook BD or Acceptable Equivalent), Shipping. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder, price, specifications, bidder history, experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate(s) of Insurance, Sample Forms, EXHIBIT A: Delivery and Pricing, Affidavits, Purchase Agreement. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.